Meeting Minutes

Meeting Minutes
posted: 04/28/11

County Council Meeting Minutes


April 12, 2011

April 12, 2011

 

The County Council of Dorchester County met in regular session on April 12,  2011 with the following members present: Present were Jay L. Newcomb, President; William V. Nichols, Vice President; Ricky Travers; Rick Price and Tom Bradshaw. Also present were E. Thomas Merryweather, County Attorney; Jane Baynard, County Manager and Donna Lane, Executive Administrative Specialist.

 

REGULAR SESSION

 

EXECUTIVE SESSION

 
The Council adjourned from a Regular Session and convened in a closed Executive Session pursuant to State Government Article pursuant to § 10-508(A)(1) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction and pursuant to § 10-508(A)(7) to consult with counsel to obtain legal advice on a legal matter.                     

 

Voting in favor of the closed Executive Session were all present Council members.

 

REGULAR SESSION

 

INVOCATION AND PLEDGE OF ALLEGIANCE

 

Councilman Price led the invocation and the pledge of allegiance.

 

CALL FOR ADDITIONS OR DELETIONS TO AGENDA

 

The Council approved the following additions/deletions to the agenda: a request to declare a special legislative day on May 10, 2011 and four requests to advertise vacant positions.

 

APPROVAL OF MINUTES- MARCH 29, 2011

 

The Council approved the minutes of March 29, 2011.

 

APPROVAL OF DISBURSEMENTS

 

The Council approved vouchers as presented.

 

FINANICAL REPORT: CASH AND INVESTMENTS

 

Councilman Newcomb reported total cash and investments as $4,555,804.95.

 

EXECUTIVE SESSION SUMMARY

 

The County Council of Dorchester County convened in an Executive Session at 4:30 p.m. on April 12, 2011 in a closed session at Room 110, County Office Building, 501 Court Lane, Cambridge, Maryland, pursuant to the State Government Article pursuant to § 10-508(A)(1) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction and pursuant to § 10-508(A)(7) to consult with counsel to obtain legal advice on a legal matter.             

 

Motion made, seconded and carried to conduct a closed session pursuant to the above.  All members of the Council voted in the affirmative to conduct the closed session for the purposes stated above and to discuss the topics listed above.

 

Action taken at the closed session: 1) discussed information pertaining to a personnel issue specific to budget-agreed to seek legal opinion and requested additional information on a possible joint partnership.; 2) discussed information pertaining to a personnel issue -approved a revised job description by a 5 to 0 vote; 3) discussed a request from the Public Works Director to fill a Motor Equipment Operator IV position and the replacement of a part time scale attendant- agreed to discuss in open session; 4) approved a request of the Interim Emergency Medical Services Manager to retain a current employee as an on-call employee based on that individuals’ resignation from full time employment by a 5 to 0 vote; 5) discussed filling a vacant position in the Maintenance Department for the Circuit Courthouse- agreed to discuss in open session; 6) discussed filing the Public Works Director position based on the current Public Works Director’s decision to retire under the Council’s incentive program- agreed to discuss in open session; 7) discussed with legal counsel a matter regarding a County right-of way-agreed to continue discussion in open session; 8) approved an employee’s request to reduce hours by a 5 to 0 vote.

The above information is being provided to the public pursuant to and in compliance with Section 10-509(b) and (c) of the State Government Article.

 

REGULAR SESSION

 

PROCLAMATIONS

 

ADMINISTRATIVE PROFESSIONALS WEEK

 

The Council presented a proclamation declaring April 24 to April 30, 2011 as Administrative Professionals Week.  Bonnie Hirt, President, Tidewater Chapter, International Association of Administrative Professionals and members Linda Bradford, Ruth Bradley and Patsy Creighton accepted the proclamation.

 

CRIME VICTIMS RIGHT WEEK

 

The Council presented a proclamation declaring April 10 to April 16, 2011 as Crime Victim’s Week.  Christine Killmon, Field Supervisor, Parole and Probation; William Jones, State’s Attorney; Brett Wilson, Circuit Court Judge;  John L. Norton, III, District Court Judge; and Wayne Bromwell, City of Cambridge Police Officer, accepted the proclamation.

 

HEALTHCARE DECISIONS DAY

 

The Council presented a proclamation declaring April 16, 2011 as Healthcare Decisions Day.  Maureen McNeill, Development Director, Coastal Hospice, accepted the proclamation.

 

COMMENDATIONS 

 

WES SHORT- SKILLSUSA COMPETITION FOR DIESEL MECHANICS                 

                                   

The Council presented a commendation to Wes Short, a North Dorchester High School student, for capturing first place in the Maryland State SkillsUSA Diesel Technology competition and qualifying to compete in the National SkillsUSA contest.

 

NORTH DORCHESTER HIGH SCHOOL “HAIRSPRAY” PLAY PARTICIPANTS

 

The Council presented commendations to the participants of the North Dorchester High School Senior Class Play entitled “Hairspray.”  Stephen Willey, Director and members of the Senior Class Play accepted the commendations.

 

LEGISLATIVE SESSION

 

The Council adjourned into Legislative Session.         

 

BILL NO. 2011-2 – AN ACT TO AUTHORIZE AND EMPOWER DORCHESTER COUNTY, MARYLAND, TO BORROW UP TO $2,200,000 IN THE AGGREGATE ON ITS FULL FAITH AND CREDIT, AND ISSUE AND SELL ITS BONDS IN ONE OR MORE SERIES FROM TIME TO TIME THEREFOR, TO BE USED TO FINANCE, REIMBURSE OR REFINANCE COSTS OF A CERTAIN INFRASTRUCTURE PROJECT PROVIDED FOR IN THE FISCAL YEAR 2009 AND 2011 CAPITAL BUDGETS AND COSTS OF ISSUANCE OF SUCH BONDS; AUTHORIZING THE ISSUANCE AND SALE BY THE COUNTY FROM TIME TO TIME OF ONE OR MORE SERIES OF GENERAL OBLIGATION BOND ANTICIPATION NOTES IN AN AGGREGATE PRINCIPAL AMOUNT NOT EXCEEDING $2,200,000 IN ORDER TO FINANCE, REIMBURSE OR REFINANCE PROJECT COSTS ON AN INTERIM BASIS; AUTHORIZING THE ISSUANCE AND SALE BY THE COUNTY FROM TIME TO TIME OF ONE OR MORE SERIES OF GENERAL OBLIGATION REFUNDING BONDS IN ORDER TO REFUND OR ADVANCE REFUND ANY OF THE BONDS ISSUED PURSUANT TO THE AUTHORITY OF THIS ACT, PROVIDED THAT THE AGGREGATE PRINCIPAL AMOUNT OF EACH SUCH ISSUE OF REFUNDING BONDS DOES NOT EXCEED ONE HUNDRED THIRTY PERCENT (130%) OF THE AGGREGATE PRINCIPAL AMOUNT OF BONDS REFUNDED THEREFROM; AUTHORIZING THE COUNTY COUNCIL TO ADOPT ONE OR MORE ADMINISTRATIVE RESOLUTIONS PRIOR TO ISSUING ANY SUCH BONDS, BOND ANTICIPATION NOTES OR REFUNDING BONDS (THE “OBLIGATIONS”) IN ORDER TO FIX, PRESCRIBE, DETERMINE OR PROVIDE FOR THE DETAILS OF SUCH OBLIGATIONS AND THE ISSUANCE AND SALE THEREOF; EXEMPTING ANY SUCH BONDS OR REFUNDING BONDS FROM THE PROVISIONS OF SECTIONS 10 AND 11 OF ARTICLE 31 OF THE ANNOTATED CODE OF MARYLAND; PROVIDING FOR THE LEVY OF TAXES UPON THE ASSESSABLE PROPERTY WITHIN THE COUNTY SUFFICIENT TO PAY THE DEBT SERVICE ON SUCH OBLIGATIONS; AND GENERALLY PROVIDING FOR AND DETERMINING VARIOUS MATTERS IN CONNECTION WITH THE OBLIGATIONS AUTHORIZED HEREBY.

                                   

E. Thomas Merryweather, County Attorney, noted that a public hearing is being held on Bill No. 2011-2 to authorize and empower Dorchester County, Maryland, to borrow up to $2,200,000 on its full faith and credit, and issue and sell its bonds or other obligations in one or more series from time to time, to be used to finance, reimburse or refinance costs for the Dorchester Regional Technology Park infrastructure provided for in the fiscal year 2009 and 2011 capital budgets and costs of issuance of such bonds or other obligations.

There was no public comment. 

 

The roll call on the enactment of Bill No. 2011-2 was as follows:  Newcomb-aye; Nichols-aye; Travers-aye; Price-aye; Bradshaw-aye.

 

IRRIGATION SYSTEM ON COUNTY RIGHT OF WAY-BRINSFIELD

 

John Brinsfield, a Dorchester County resident, asked Council to allow the irrigation system installed on his property on Payne Road to remain despite the fact that portions of the structure encroaches on the County’s deeded right-of-way.  He explained that the irrigation contractor, Sussex Irrigation, located a concrete pivot pad on the northern side of Payne Road with the nearest edge being 20’3” from the centerline and that a PVC manifold of pipes was located on the southern edge of the road 18’9” from the centerline.    He further explained that after the system was installed he received correspondence from Kevin Moran, Right-of-Way Specialist, noting that the County right-of-way is 50 feet wide.   Mr. Brinsfield said he did not review his deed before work commenced and expressed his understanding that neither did the contractor.  He noted that the deed to his property references a 25 foot right-of-way 25 feet from the centerline of Payne Road, both north and south of the road, and expressed his opinion that it should have instead referenced a 50 foot right-of-way.    He also expressed concern that neither staff at the County’s Public Works Department or the Health Department advised him about the right-of-way when he contacted them in reference to the installation of the system.  He explained that he paid $1,215.13 for County staff to install a culvert across Payne Road so that pipes for the system could be installed from one side of the road to the other.   Mr. Brinsfield noted that there are wells on both sides of the road which were installed outside of the right-of-way.

 

Chuck Weber, Public Works Director, explained that most of the right-of-ways in the County are measured from the centerline of road with the majority of them being for only one side of the roadway because most property owners do not own property on both sides of a road.  He stated that the right-of-way was acquired from Emile and Claribel Windsor in May 1994.    Mr. Weber said he was not aware that portions of the irrigation system were in the County right-of-way until he rode by the property and took measurements.   In response to a question from Councilman Price, Mr. Weber expressed his belief that there may be some structures on properties in the County which encroach the County’s right-of-way.   Mr. Merryweather explained that the “north and south” description has been used in deeds to describe a right-of-way when an individual(s) own property on both sides of a road since the 1970s.  In response to a question from Councilman Travers, Mr. Brinsfield said one well is at the pivot and the other well is 500 feet west of the pivot.  He noted that the fields of each side of the roadway will be irrigated and that all underground structures are encased in concrete. 

 

Mr. Brinsfield suggested, as an alternative to moving the portions of the system that encroach on the County’s right-of-way, he and the contractor be allowed to install an 18” culvert adjacent to the concrete pad and parallel to the road.  He said he will apply visible reflective tape to the pipe and pivot inside the right-of-way.  Mr. Brinsfield also suggested that speed limit signs be placed on the roadway 100 feet east and west of the pivot pad to remind motorists to drive at the proper speed and to better delineate the road surface.  He expressed his understanding that the speed limit on that road is 30 m.p.h.  Mr. Weber noted that the speed limit is not posted on Payne Road and without signage the maximum speed a motorist can travel on that road and other County roads is 50 m.p.h.   In response to questions from Mr. Brinsfield, Mr. Weber said there are rights-of-way smaller than 50 feet on approximately half of the roads in the County and explained that the 50 feet measurement is used in order to allow for space for Highway staff to perform general improvements including widening and straightening of the road surface and for safety purposes.  In response to a question from Mr. Weber and Mr. Merryweather, Mr. Brinsfield advised that the contractor assumes more responsibility for the installation of the portion of the irrigation system on the northern side of the road than the southern side because Mr. Brinsfield gave directions to one of the company employees on placing the manifold on the southern side but no directions regarding the installation of items on the northern side.     

 

In response to an inquiry from Libby Nagel, a Dorchester County resident, Mr. Brinsfield confirmed that the contractor placed PVC pipe for the irrigation system in the cross pipe installed by County staff.  Mr. Weber clarified that Mr. Brinsfield paid for the installation of the cross pipe and explained that it is easier to install pipes under a tar and chip road than under a paved surface.  Ms. Nagel explained that she is the process of installing a second irrigation system on her property on Drawbridge Road and expressed her belief that the contractor should have reviewed Mr. Brinsfield’s deed before proceeding with installation.  

 

The Council denied Mr. Brinsfield’s request to allow the portions of the irrigation system that were installed in the County’s right-of-way on his property on Payne Road to remain based on its responsibility to consistently enforce the provisions of the County’s right-of-way in order to reduce potential safety hazards and to provide for future road improvements and proper drainage.

RECYCLING PROPOSAL-HYATT REGENCY CHESAPEAKE BAY                                                                

Rick Froelicher, Food and Beverage Director, Hyatt Regency Chesapeake Bay, asked Council for the placement and maintenance by County staff of a single, 4 compartment recycling container at the hotel’s loading dock area to recycle aluminum, steel, plastic and glass at no cost to the hotel.    He said in the past hotel staff has tried to work out an arrangement with Waste Management to collect recycled materials to no avail.    He explained that in 2010 there were over 720,000 items used at the hotel including glass bottles, plastic, aluminum (primarily aluminum) cans and steel and tin cans.

 

Mr. Weber said containers have a maximum of three compartments and there are only single compartment containers with no dividers available.  He noted that containers are only picked up when they are full and that if a single compartment containers are placed at the hotel County staff may have to pick up containers several times a week.  He explained that a new container costs between $7,500 to $8,000 and expressed his understanding that in the past Hyatt staff has contacted Delmarva Recycling about recycling.  In response to a question from Councilman Newcomb, Mr. Weber explained that the glass is used at the Beulah Landfill while aluminum and metal are transported to Salisbury and paper goes to a facility in Chestertown.  He advised that the only revenue generating item is paper and as a result if containers are placed at the Hyatt the County will have to pay to dispose of most of the items.  Mr. Weber noted that containers are not supplied to private businesses, organizations or apartment complexes in the County.  He said the County’s Solid Waste Management Plan encourages private recycling and suggested that Mr. Forelicher contact Waste Management as it is his understanding that the Dorchester County Board of Education and Caroline County public schools officials are working with that company regarding single source recycling.    Mr. Froelicher noted that in the past hotel employees did place recyclables in the County containers located at Walmart but were eventually told they could not due to the large volume of items that were put in those containers. 

 

In response to a question from Councilman Travers, Mr. Froelicher advised that the majority of the materials disposed of at the hotel are plastic bottles and containers followed by glass and aluminum.  Councilman Nichols expressed concern about setting a precedent while Councilman Travers expressed concern about placing items in the County’s landfill that can be disposed of in another fashion.  In response to a question from Councilman Travers, Mr. Weber clarified that staff is using glass at the County landfill as back fill for trenches for gas collection.   

 

The Council denied Mr. Froelicher’s request for the placement and maintenance by County staff of a single, 4-compartment, recycling container at the Hyatt Regency Chesapeake Bay to recycle aluminum, steel, plastic and glass.  Councilman Travers opposed.  Based on Mr. Weber’s recommendation, the Council suggested that Mr. Froelicher contact Waste Management regarding single source recycling and encouraged him to explore other avenues to recycle products.  The Council requested that Mr. Weber review whether glass collection at the Hyatt by County staff is feasible as there may be a use for the product at the landfill. 

MANAGERS COMMENTS

 

Councilman Newcomb extended sympathy on behalf of Council to Suzanne Baird, Blackwater Wildlife Refuge Manager, on the passing of her husband.

 

BILLING AGREEMENT RENEWAL REQUEST-MEDICAL CLAIM AID-EMERGENCY MEDICAL SERVICES

 

The Council approved the request of Scott Wheatley, Interim Emergency Medical Services Manager, and agreed to renew the Billing Agreement between the County Council and Carter Professional Services, Inc., doing business as “Medical Claim-Aid”, to perform billing and claims service for Emergency Medical Service transports effective June 1, 2011 for five years with a five year renewal option.  The Council acknowledged that there is no change in the fee structure from the previous billing agreement.  The Council further acknowledged that the contract includes a sixty day termination clause and all language necessary under the Health Insurance Portability and Accountability Act (HIPPA) Legislation. 

 

DECLARATION OF SURPLUS-REAL PROPERTY-FINANCE

 

The Council approved the request of Michael Spears, Finance Director, to declare the following five properties Council purchased as a result of foreclosures through the tax sale process as surplus, to be advertised for sale by sealed bid with the right of refusal: S/S Centennial Road, 823-825 Park Lane, 610 Wells Street, 711 Pine Street and 706 Lincoln Terrace.  The Council acknowledged that these properties will be advertised with the six properties Council declared surplus at its March 1, 2011 meeting.  The Council further acknowledged that Mr. Spears is working on the necessary paperwork to advertise the properties for sale. 

 

SETTING OF SEMI-ANNUAL SERVICE FEE FOR FY12-STATE DEPARTMENT OF ASSESSMENTS AND TAXATION-FINANCE

 

The Council approved the request of Mr. Spears to set the semi-annual service fee to the State Department of Assessments and Taxation for FY 2012 at 0.31%, the same rate as FY 2011, based on current market rates earned on invested funds.   The Council acknowledged that the semi-annual service fee is a fee added to the second semi-annual tax payment to offset the lost interest income which resulted when the State replaced annual tax payments with semi-annual tax payments.

 

RETIREMENT INCENTIVE PLAN RESOLUTION AMENDMENT-HUMAN RESOURCES

 

The Council accepted a Resolution to amend Resolution 498 to extend an early retirement incentive of one-third of the retiring employees current budgeted salary and any amount of unused vacation leave to all full time employees that are eligible pursuant to Maryland State Retirement and Pension System requirements, whether full service or early retirement, provided they retire by June 1, 2011.  The Council acknowledged that the extension is retroactive from April 4, 2011 to April 14, 2011.

 

BEULAH LANDFILL CONSULTANT SERVICES ADDENDUM-CELL 5 CONSTRUCTION-PUBLIC WORKS

 

The Council approved the request of Mr. Weber to execute an addendum to the construction support services portion of the contract with Geosyntec Consultants for the permitting, design and construction for the new cell 4 at the Beulah Landfill in the amount of $32,466 for full time on-site inspection as required by the Maryland Department of Environment to assure quality control, particularly during liner construction.  The Council acknowledged that funding for the additional cost will be from the Landfill Capital Budget for the construction of the new cell.  The Council further acknowledged that the construction of the cell liner is highly dependent on weather and that due to wet conditions during liner construction the Contractor needed additional time to install the liner to the specified elevation, thickness and compaction.

 

REQUEST TO SEEK SUPPORT TO MODIFY EXISTING FEDERAL CHANNEL-MCCREADY CREEK ELLIOTT ISLAND-PUBLIC WORKS

 

The Council approved the request of Mr. Weber to send a letter to United States Senator Benjamin Cardin to seek support for the modification of the existing Federal Channel entering the marina at Elliott Island.  The Council acknowledged that during the design of jetty improvements it was determined that a portion of the existing pier and boat slips encroach the Federal Channel and that modifying it requires an act of Congress.    The Council further acknowledged that without modification of the channel the ability to obtain future permit approval from the United States Army Corps of Engineers for work at Elliott Island will be restricted until the matter is resolved.

BID AWARDS

 

2011 MARINE FACILITY PORTABLE RESTROOMS

 

The Council approved the recommendation of Mr. Weber and awarded the bid for the placement of portable restrooms at County boat ramps to A Flush Away, the lowest bidder, in the amount of $3,240 at a monthly fee of $45 per location and a $15 charge for additional service calls, for the period from May 1 to October 31, 2011, to be paid 100% with Department of Natural Resources Waterway Improvement Fund grant funds.    The Council recognized that pursuant to Waterway Improvement Fund grant requirements the lowest bidder must be awarded the bid in order to utilize those grant funds.  The Council requested that Mr. Weber contact the Department of Natural Resources to determine if the County can contract with the second lowest bidder if the service of the lowest bidder is substandard due to the location of the company.   

 

The Council acknowledged that the portable restrooms will be placed at the following County Boat Ramps:  Hoopersville, Elliott Island, Shorters Wharf, Ragged Point, W. Tedious Creek, Crocheron, Golden Hill, Wingate, Kirwans Wharf, Tyler Cove, Taylors Island Ramp and Madison. 

 

2011 MARINE FACILITY TRASH SERVICES

 

The Council approved the recommendation of Mr. Weber and awarded the bid for the placement of trash containers to Allied Waste Services in the amount of $10,761 for the period of May 1 to October 31, 2011 to be placed at County marine facilities.  The Council acknowledged that two 8 yard trash containers will be placed at the following boat ramps at the rate of $253 per month per site and a charge of $100 for each additional service request:  Hoopersville, Ragged Point, Tylers Cove, Taylors Island Boat Ramp, Madison and Trenton Street.  The Council further acknowledged that one 8 yard trash container will be placed at Crocheron and Elliott’s Island boat ramps at the rate of $137.75 per month per site and a $50 charge for each additional service request.  The Council requested that Mr. Weber check into whether there are any available grant funds to place a trash container at the Wingate boat ramp. 

 

TRAFFIC SAFETY RECOMMENDATIONS

 

Jane Baynard, County Manager, presented the Council with recommendations from the Traffic Safety Committee members based on items discussed at an April 6, 2011 meeting.  

She noted that the Committee is comprised of Councilman Price, Sheriff James Phillips, Mr. Weber and herself.

 

Speed Limit Signage - Ryan's Run Road

 

The Council approved the Committee’s recommendation to post a 30 m.p.h. sign on Ryan’s Run Road in East New Market as requested by David Kreek, a Dorchester County resident.  The Council acknowledged that although the results of a traffic study that was performed on this road from February 10 to February 16, 2011 did not warrant the placement of a sign, a sign should be placed for consistency, based on the fact that the adjacent Bell Air Road which parallels and intersects with Ryan’s Run Road is currently posted at 30 m.p.h.

 

Speed Limit Signage - Payne Road

 

The Council concurred with the Committee’s recommendation to not make any signage or posting changes on Payne Road, as requested by Jerry Edmonston, a Dorchester County resident, based on the results of the traffic study that was performed on that road between Williamsburg Church Road and Bobtown Road from March 2nd to March 9th and due to the low density of development and absent any accident data.

 

Pedestrian Warning Signage - Sandy Hill Rd

 

The Council acknowledged that Donald Gray, a resident, has requested that a handicap/pedestrian sign be installed on Sandy Hill Road in Cambridge and that the Committee will be contacting the property owner, Crossroads Community, and Delmarva Community Services (DCS) to determine the need for the signage and whether they may be willing to share in the cost of the sign.    The Council further acknowledged after the information from both the property owner and DCS is reviewed by the Committee, the information and a recommendation will be forwarded to the Council for its review and consideration.

 

No Dumping Signage - Elliott Island Rd

 

The Council recognized that no action was taken on a request from Mr. Gray for the placement of a 'No Dumping ' sign on Elliott Island Road in front of his property as there is already a sign on the property which may need to be slightly relocated.

 

Caution Horses Ahead Signage - Payne Mill Rd

 

The Council concurred with the Committee’s recommendation to not place a "Caution-Horses Ahead" type sign on Payne Mill Road near Thompsontown Road in East New Market as requested by Kim Hall, a County resident, due to the extremely low volume of traffic on the dead-in gravel road unless the requestor pays for the signage.

 

Speed Humps/Speed Cameras - Galestown

 

The Council concurred with the Committee’s recommendation to defer the request from Town of Galestown Mayor Ron James for speed humps or speed cameras on County roads that run through the town until information is obtained from several counties, including Baltimore County, as to whether there is any data on the effectiveness of speed humps on streets.  Additionally, the Council approved the Committee’s recommendation to place traffic counters on the streets to monitor volume and speed.

 

Center Line Striping - Beulah Rd

 

The Council acknowledged that the Committee deferred a request submitted by Councilman Price on behalf of residents of Beulah Road for a center line along that road on the west side of Route 16 towards Backlanding Road until further clarification can be obtained on the proposed location.

 

GRANT PARTNERSHIP OPPORTUNITY-CITY OF CAMBRIDGE

 

Based on the written request of the City of Cambridge Council and the recommendation of Scott Eberspacher, Recreation and Parks Director, the Council agreed to partner with the City Council to use Community Parks and Playgrounds Grant funds in the amount of $81,750 granted to the City in 2003, which were designated for the construction of  a river walk along the Sailwinds property, to install a play structure for toddlers (ages 2 to 5) at the Sailwinds Playground, which is County owned and maintained, and to enter into a Joint Use Agreement.  The County Council acknowledged that the City Council has determined that the use of those funds for the river walk is not cost effective at this time.  The County Council requested that the correspondence noting its acceptance of the grant to the City Council include a request for the submission for a Joint Use Agreement as soon as possible for review and consideration prior to execution.  The County Council recognized that once the agreement has been executed, Mr. Eberspacher and Amanda Fenstermaker, Tourism Director, will work with City staff on moving forward with the project expeditiously as the funds need to be drawn down by July 1, 2011.   Additionally, the County Council agreed to waive bids and contract with West Recreation, Inc. to design the suitable play structure to replace 1/3 of the entire playground with new surfacing and equipment at the cost of $93,000.    The County Council acknowledged that the $81,750 is 100% reimbursable and that the City Council will pay all upfront costs and will be reimbursed.  Furthermore, the County Council agreed to use Program Open Spacing funding awarded to the County of $11,470 towards the play structure with a $1,147 local match from the FY 2011 County Recreation and Parks budget. 

 

FY 2011 AGRICULTURAL LAND PRESERVATION EASEMENT APPROVAL

 

The Council approved the request of Rodney Banks, Assistant Planning and Zoning Director, to schedule a public hearing for FY 2011 Agricultural Land Preservation Easement approvals.  Also at Mr. Banks’ request, the Council approved the updated farm preservation rating/ranking system which the Maryland Agricultural Land Preservation Foundation refers to as the Easement Sale Prioritization Formula.   The Council recognized that the County Agricultural Preservation Board has reviewed and approved the criteria and recommended Council’s approval.  The Council acknowledged that pursuant to a change in State law public disclosure of all applicants’ ranking, asking price and offer amount must be kept confidential. 

 

TRI COUNTY LOCAL MANAGEMENT BOARD REVINVESTMENT REQUEST-LOCAL MANAGEMENT BOARD

 

The Council confirmed the submission of a Combined Earned Investment request for FY12  (July 1, 2011 to June 30, 2012) which was submitted to the Governor’s Office of Children by the Tri-Council Local Management Boards which include Dorchester County, Talbot County and Caroline County in order to find a sustainable way to prepare the budget in light of State reductions.  The Council acknowledged that the funding request for Dorchester County consists of: $15,000 in general operating needs to provide support to the Board; $23,176 for a Program Monitor position for Dorchester & Talbot County; $25,300 for grant writing, needs and assessment and/or $25,300 for a strategic plan for a total of $63,476.  The Council recognized that the current structure of the Dorchester County Local Management Board includes two full time positions,  Director and Program Monitor, and if the earned investment request is granted the Program Monitor position in Dorchester County will become part time with the position being shared with Talbot County and funding being split between the counties.   

MARYLAND ECONOMIC DEVELOPMENT ASSOCIATION ANNUAL CONFERENCE SPONSORSHIP REQUEST-ECONOMIC DEVELOPMENT

The Council approved the request of Keasha Haythe, Economic Development Director, to provide a $3,500 sponsorship to the Maryland Economic Development Association Annual Conference to be held at the Hyatt Regency Chesapeake Bay from June 5 to June 7, 2011 from the FY11 Economic Development budget.    The Council acknowledged that the sponsorship includes complimentary attendance for two, a name display on the program guide and complimentary exhibit space.

 

CAMBRIDGE WATERFRONT MARINE TERMINAL PROJECT-SELECTION OF PANEL MEMBERS-DEVELOPER SELECTION PANEL

At the written request of Christopher Patusky, Director, Office of Real Estate, Maryland Department of Transportation, the Council selected Councilman Travers and Ms. Haythe to represent Dorchester County on the Development Selection Committee for the Cambridge Waterfront Marine Terminal project.  The Council recognized that the City Council will also select two individuals to represent the City.