Meeting Minutes

Meeting Minutes
posted: 07/12/11

County Council Meeting Minutes


June 21, 2011

County Council of Dorchester County

Regular Meeting Minutes

June 21, 2011

 

The County Council of Dorchester County met in regular session on June 21, 2011 with the following members present: Present were Jay L. Newcomb, President; William V. Nichols, Vice President; Ricky Travers; Rick Price and Tom Bradshaw. Also present were E. Thomas Merryweather, County Attorney; Jane Baynard, County Manager and Donna Lane, Executive Administrative Specialist.

 

REGULAR SESSION

 

EXECUTIVE SESSION

 
The Council adjourned from a Regular Session and convened in a closed Executive Session pursuant to State Government Article pursuant to 10-508(A)(1) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; pursuant §10-508(A)(4) to consider a preliminary matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; pursuant to 10-508(A)(7) to  consult with counsel to obtain legal advice on a legal matter; and  pursuant to  10-508(A)(10) to discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including: 
(i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans.                                                

 

Voting in favor of the closed Executive Session were all present Council members.

 

REGULAR SESSION

 

INVOCATION AND PLEDGE OF ALLEGIANCE

 

Councilman Nichols led the invocation and the pledge of allegiance.

 

CALL FOR ADDITIONS OR DELETIONS TO AGENDA

 

The Council approved the following additions to the agenda: a request for consideration provided from Public Works regarding possible bids for blacktop for the 2011 season; a request from Emergency Medical Services to advertise two vacant paramedic positions; a request to apply for a grant from the Maryland State Highway Administration for Impaired Saturation Patrol Funding; and consideration of pricing with regard to the County’s Worker’s Compensation policy.

 

APPROVAL OF MINUTES- JUNE 7, 2011

 

The Council approved the minutes of June 7, 2011.

 

APPROVAL OF DISBURSEMENTS

 

The Council approved vouchers as presented.

 

FINANICAL REPORT: CASH AND INVESTMENTS

 

Councilman Newcomb reported total cash and investments as $2,272,797.99.

 

FY12 CATEGORICAL BUDGET REQUEST-BOARD OF EDUCATION                              

 

The Council approved the request of Henry Wagner, Superintendent of Schools, for approval of the following FY 2012 Categorical Budget Request in the amount of $49,245,188 for the Board of Education: Administration, $1,233,370; School Management & Support, $4,530,362; Instructional Salaries, $19,785,024; Instructional Supplies and Textbooks, $763,920; Instructional – Other, $713,695; Special Education, $3,810,355; Pupil Services, $443,220; Health Services, $488,572; Transportation, $3,218,920; Operations, $3,638,382; Maintenance, $952,950; Fixed Charges, $9,554,909; Capital Outlay, $111,509.  The Council also agreed to execute the FY 2012 Annual Budget Certification Statement. 

 

BUDGET TRANSFER REQUESTS-FY11     

 

The Council approved a FY11 budget transfer request from Amanda Fenstermaker, Tourism Director, to transfer $10,000 from Postage to Salaries/On Call to cover an over expenditure due to a budget error.

 

The Council approved a FY11 budget transfer request from Judge Brett Wilson for the Circuit Court to transfer $2,092 from Court Reporter-Contractual and $2,665 from Court Reporter-Other Expense to the following: Office Supplies, $1,000 to cover an overage and to purchase additional office supplies; Postage, $200 to purchase additional postage; and Petit Jury, $3,557, to purchase additional office supplies and replenish the postage account with Peregrine Corporation.

 

The Council approved a FY11 budget transfer request from Warden Don Satterfield for the Detention Center to transfer $34,000 from Salaries Other to Overtime to cover increased overtime due to vacant staff positions.

 

The Council approved a FY11 budget transfer request from Scott Wheatley, Interim Emergency Medical Services Manager, to transfer $183,697 various line items to cover increased overtime and on-call wages due to unfilled staff positions, including the Director position and the application of unanticipated special event revenue related to increased cost. 

 

The Council approved a FY11 budget transfer request for the 911 Communications Center to transfer $816 from radio expense; $1,000 for other expenses; $3,263 from mileage and conference reimbursement; $10,000 from contractual services to the following line items to cover unanticipated costs: rental of land and buildings, $816; building maintenance, $1,000; insurance-liability and property, $3,263; and electrical, $10,000.

 

The Council also approved a FY11 budget transfer request for the 911 Communications Center to transfer $250 from contractual services and $10,000 from salaries/other to water, $250 and overtime, $10,000 to cover increased overtime due to vacant positions and to cover unanticipated costs.

 

The Council approved the following FY11 budget transfer requests from Steve Dodd, Planning and Zoning Director: 1) to transfer $2,165 from meeting registration to office supplies to purchase printing cartridges; and to transfer $3,800 from contractual services to the legal counsel line item because the fees for the new legal counsel for the Planning Commission are higher than the individual who previously served.

 

The Council approved a FY11 budget transfer request from Scott Eberspacher, Recreation and Parks Director, to transfer $1,500 from maintenance and repairs, $2,800 from other expenses and $500 from employee uniforms to the following line items to correct shortfalls that have occurred due to rising fuel and utility costs: water, $200; rental of equipment, $700; automotive fuel, $2,500; swimming pool water, $400; and swimming pool food, $1,000.

 

The Council approved a FY11 budget transfer request from Mr. Eberspacher to transfer $2,000 from seasonal salaries and $2,500 from pool salaries/other to the following line items to allow Recreation and Parks to effectively operate various areas of the department throughout the remainder of FY 2011: office supplies, $700; recreation program supplies, $1,300; and pool other expenses, $2,500.

 

The Council approved an FY11 budget transfer for the Emergency Management Division to transfer $400 from other, $500 for lodging and meals and $500 for contractual to the following to cover expenditures: office supplies, $1,000 and radio, $400.

 

FY12 BUDGET TRANSFER REQUEST-ELECTIONS OFFICE

 

The Council denied a FY12 budget transfer request from Karin Kuntz, Elections Director, to transfer funds to maintain a part time position.  The Council acknowledged that the position was not allocated for in the adopted FY 12 budget.   

 

EXECUTIVE SESSION SUMMARY

 

The County Council of Dorchester County convened in an Executive Session at 4:30 p.m. on June 21, 2011 in a closed session at Room 110, County Office Building, 501 Court Lane, Cambridge, Maryland, pursuant to the State Government Article pursuant to 10-508(A)(1) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; pursuant §10-508(A)(4) to consider a preliminary matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; pursuant to 10-508(A)(7) to  consult with counsel to obtain legal advice on a legal matter; and  pursuant to  10-508(A)(10) to discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including:  (i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans.                                                

 

Motion made, seconded and carried to conduct a closed session pursuant to the above.  All members of the Council voted in the affirmative to conduct the closed session for the purposes stated above and to discuss the topics listed above.

 

Action taken at the closed session: 1) received information from staff regarding interviews conducted for Public Works Director Position-agreed to re-interview several applicants; 2) discussed a recommendation regarding the restructuring of certain tasks in the Public Works Department-agreed to discuss in open session; 3) discussed a request from Interim Emergency Medical Services Manager to advertise two vacant paramedic positions- agreed to discuss in regular session; approved a request for a former employee to be included on the on call roster after retirement requirements are met by a 5 to 0 vote; and approved to remove inactive individuals from the Emergency Medical Services on-call roster list by a 5 to 0 vote; 4) discussed a personnel request from the Election’s Office-agreed to discuss in open session; 5) reviewed information provided by staff regarding insurance quotes-agreed to discuss in open session; 6) discussed the potential expansion of a local business; 7) discussed the disposition of County owned property-agreed to discuss in open session; 8) Discussed with legal counsel information relating to the acquisition of property at a tax sale and accepted legal counsel’s opinion; and 9) discussed a potential public safety matter-requested additional information.  The above information is being provided to the public pursuant to and in compliance with Section 10-509(b) and (c) of the State Government Article.

 

REGULAR SESSION

 

COMMENDATION-CAMBRIDGE MAIN STREET-“FRESH COAT” EVENT

 

The Council presented a commendation to Cambridge Main Street for its commitment and leadership in organizing the “Fresh Coat Cambridge” event held on June 4, 2011 in an effort to restore and revitalize historic downtown Cambridge.  Jim Duffy, Executive Director, accepted the commendation.

 

COMMENDATION-RETIREMENT-WAYNE ROBINSON

 

The Council presented a commendation congratulating Wayne Robinson on his retirement and recognizing his 40 years of dedicated service to Dorchester County.   Mr. Robinson accepted the commendation.

 

PRESENTATION OF DELMARVA EMERGENCY TASK FORCE RESOLUTION TO WAYNE ROBINSON                                              

 

The Council presented to Wayne Robinson, on behalf of the Delmarva Emergency Task Force, a Resolution commending him on his service to the County and his support of the Delmarva Emergency Task Force during his career.   Mr. Robinson accepted the resolution.

 

RESIDENT CONCERNS- TAWES HARPER               

 

Tawes Harper, a Dorchester County resident, said it is his understanding that millions of dollars are being spent on illegal immigrants in the County and that some are attending local schools.  He said the focus should be on addressing the needs of residents and not illegal immigrants.  Councilman Newcomb noted that there are no funds allocated in the County’s budget for illegal immigrants.   Mr. Harper also expressed his concern that there may have been a $300,000 cost overrun in the Dorchester Regional Technology Park construction project to install fire hydrants pursuant to requirements set forth by a local volunteer fire company which he believes is an unnecessary expense.    Additionally, Mr. Harper expressed his opinion and concern that salaries for County, City, and of Board of Education employees may be inflated.    He said he was concerned that due to rising costs and the current economic climate, senior citizens who are living on limited incomes are facing financial constraints.  He stated his belief that taxes should not be increased.  Mr. Harper advised that he has heard that the Hyatt Regency Chesapeake Bay may be in financial trouble and expressed concern about possibly losing that business as well as the recent auction of a hotel in the County.   He encouraged the Council and staff to pursue collection of delinquent real property taxes.  Mr. Harper expressed concern about the current unemployment rate in the County and the number of individuals receiving State assistance.  Mr. Harper said it is his understanding that there may be a passage of teachers’ pension’s costs from the State to local jurisdictions in the near future and stated his belief that there is too much waste and spending in government. 

 

Councilman Bradshaw said he voted against increasing the County’s property tax rate but noted that during the FY 2012 budget process, Council was faced with having to allocate funds to cover expenses due to State and Federal aid reductions and unfunded mandates pushed to local jurisdictions by Congress and State legislators.  He expressed his opinion that term limits should be considered at the State and Federal level, not the County level, particularly since residents can choose who to elect into office.    Councilman Bradshaw said that more legislative support is needed during the Maryland General Assembly Legislative sessions.  He explained that he is concerned that an increasing number of State mandates and regulations have been passed which limit a property owner’s ability to enhance and enjoy their property.    Councilmen Newcomb also expressed concern about State and Federal mandates and regulations, including the increase in the State alcohol tax.  He noted that that specific tax disproportionally assists Western Shore jurisdictions.  He noted that in order to cover deficits due to loss of State aid and declining revenues, the Council, during the FY 2012 budget process downsized departments which increased employee workload and continued a temporary salary reduction with resulting service reduction days.    He said County employees have not had a raise in three years and have lived with salary reductions during that time due to budget constraints. 

 

Mr. Harper expressed concern about salaries and expenditures at the Board of Education level.  Councilman Newcomb advised Mr. Harper to contact the school board regarding those concerns.   He explained that Council reduced maintenance of effort funding to the Board of Education and have only categorical authority regarding the Board of Education expenditures.

 

Councilman Price expressed his concern about the disparity of the treatment of rural versus urban areas by the State and that the recent passage of several State regulations which have adversely impacted watermen and poultry farmers.   Mr. Harper said it is his understanding that instead of site inspections, the State is using satellites to assess poultry farmers compliance with current regulations.

 

The Council thanked Mr. Harper for providing his comments and concerns.

 

MANAGERS COMMENTS

 

REQUEST TO USE COUNCIL’S CHAMBERS/LOBBY-ELECTIONS

 

The Council approved the request of Ms. Kuntz to use the lobby of the Dorchester County Office Building and Room 110, the Council’s meeting room, for judges training and early voting for the Presidential Primary in 2012 with the exception of the April 3, 2012 date due to a potential scheduling conflict: dates approved are attached.  The Council members acknowledged that based on a 1st and 3rd Tuesday meeting schedule there may be a conflict with April 3, 2012 if approved and requested clarification on how the meeting schedule may be modified to accommodate the Election’s Office request to use Room 110 on that date. 

 

REQUEST TO ENTER INTO COST SHARING AGREEMENT-ROOSTER ISLAND DESIGN PROJECT

 

Based on the recommendation of Michael Moulds, Civil Engineer, the Council agreed to enter into a cost sharing agreement with the Army Corps of Engineers for the design of the Rooster Island Restoration project and to proceed with development of a 20 year no interest loan agreement with the Department of Natural Resources for the County’s 25% share of the design in the amount of $160,000 which includes additional bottom borings.  Council recognized that the Army Corps of Engineers is requested this commitment in order to keep the design funds committed in the FY 2012 Federal budget.  The Council acknowledged based on the requirements that the loan repayment begin on July 1st immediately following the completion of the project, the first payment would not be required until FY 2013. The Council recognized, however, that administrative costs of $4,800 will need to be allocated from the FY12 budget.  The Council requested that Michael Spears, Finance Director, provide a recommendation regarding identifying a funding source for these first year costs.   Additionally, the Council members recognized that following completion of a detailed design a more accurate estimate of final construction and project cost can be provided to Council for consideration and they will have the opportunity to decide whether to proceed with construction and a supplemental loan agreement.  

 

BID AWARD-ELLIOTT ISLAND JETTY CONSTRUCTION PROJECT-PUBLIC WORKS

 

The Council, based on a recommendation from Mr. Moulds, agreed to award the bid for the Elliott Island Jetty Construction project to Coastal Design and Construction, the lowest bidder based on unit pricing, in the amount of $336,987 and further agreed to a change order for $6,375 for the use of filter cloth in lieu of underlayment stone.  The Council acknowledged that the project was redesigned after receipt of bids because all bids received exceeded the available funds based on the original design at the quoted unit prices.  Mr. Moulds explained that the project redesign allowed the project to move forward and bids to move forward at quoted unit prices. The Council further acknowledged that funding for the project is through the Department of Natural Resources Waterway Improvement Program, including $270,000 from three dedicated grants for Elliott’s Island; $47,139 in grant funds as of July 1st; and the remaining $26,233 from a 2011 County wide maintenance grant.

 

GRANT AWARD-GOVERNORS OFFICE OF CRIME CONTROL & PREVENTION-PROTECTIVE ORDER ENTRY-SHERIFF’S OFFICE

 

The Council accepted a Governor’s Office of Crime Control & Prevention grant award entitled Protective Order Entry to the Sheriff’s Office as implementing agency in the amount of $1,560 with no cash match for the period of July 1, 2011 to June 30, 2012 to support overtime for a Data Entry Clerk due to the Court’s mandate of entering protective orders in the MILES/NCIC database within a 24-hour period.  The Council agreed to exempt the hours spent by deputies specific to this grant from the 171 hour overtime threshold and agreed to pay overtime for these hours to be charged to this grant.  The Council acknowledged that the hours spent on duties outlined in the grant will then be applicable to the 171 hours over a 28 day pay period overtime threshold once the grant period is over or grant funds have been depleted.

 

GRANT AWARD-GOVERNORS OFFICE OF CRIME CONTROL & PREVENTION-MONITORING SUPPORT-SHERIFF’S OFFICE

 

The Council accepted a Governor’s Office of Crime Control and Prevention grant award entitled “Monitoring Support” in the amount of $7,989 with no cash match for the period of July 1, 2011 through June 30, 2012.  Funds to be used to offset a deputy’s salary to help prevent the occurrence of sex crimes by providing monitoring of registered sex offenders, allowing enhanced enforcement of the laws, and ensuring compliance.

 

 

GRANT APPLICATION REQUEST-BADGES FOR BASEBALL-SHERIFF’S OFFICE

 

The Council approved the request of Sheriff James Phillips to submit a Governor’s Office of Crime Control and Prevention grant application for $12,500 with no local match, for a Badges for Baseball program for County youth.  The Council acknowledged that Sheriff Phillips and his staff will partner with the Recreation and Parks staff in implementing the program for Dorchester County.

 

FUNDING FOR BROADBAND SERVICES-TECHNOLOGY PARK

 

The Council agreed to sole source with Maryland Broadband Cooperative to provide a 96 count fiber optic cable from the Cooperative’s existing fiber optic line at Route 50, down Bucktown Road 11,088 feet to the Dorchester Regional Technology Park property at the cost of $98,954.30 contingent upon the development of a revenue sharing arrangement with that company to recoup costs for the construction.  The Council acknowledged that funding under the Economic Development Administration grant for the Park will cover 50% of the estimated cost.  Additionally, the Council agreed to allocate $49,477.15 in the FY11 Economic Development Office budget under the line item entitled “Special Projects” for the County’s 50% local match.  The Council further acknowledged that Bob Tenanty, Airport Manager, will execute the work order for the Cambridge Dorchester Airport for the installation of the fiber on behalf of the Council and provide that documentation to Maryland Broadband Cooperative.    The Council recognized that the fiber connection will be to the Park and that local ISP providers will be allowed to tie into that connection to provide service to individual lots which will allow future tenants to competitively bid those services. 

 

BID AWARD-SURPLUS REAL PROPERTY

 

Jane Baynard, County Manager, noted that the Council previously declared several properties obtained through tax sale as surplus property which were then advertised for sale by sealed bid.  She noted that bids were opened on Tuesday, June 7, 2011.   The Council agreed to award the bids for the following properties to the highest bidders: 4881 Centennial Road, Vienna to Kyle J. Marshall, $5,655; 734-746 High Street, Cambridge to Habitat for Humanity, $2,040; 610 Wells Street, Cambridge to JKL Holdings, LLC, $1,000; and 706 Lincoln Terrace, Cambridge to Habitat for Humanity, $1,020.  The Council further agreed to re-advertise the remaining property for which no bids were received in local news publications, which include 5516 Rhodesdale Road, Rhodesdale and the following property in the City of Cambridge: 609 Washington Street, 1024 Pine Street, 823-825 Park Lane, 817 Phillips Street, 711 Pine Street, 726-728 High Street, 609 Douglas Street, 501 Edgewood Avenue, 206 Choptank Avenue.   Additionally, the Council requested that Highway Division staff prepare signage to place on those properties noting that they are for sale by the County along with the Finance Office phone number of 410-228-7291 and the County’s website address.     

 

 

LEASE RENEWAL REQUESTS-VETERANS OFFICE AND DEPARTMENT OF ASSESSMENTS AND TAXATION

 

The Council approved the request of Kimberly Rennie, Lease Management, Maryland Department of General Services, to renew the lease between the State and County Council for use of Room #204 by Assessments and Taxation dated January 5, 2009 for an additional two year term at $8 per square foot pending clarification of usable square footage.  The Council acknowledged that by letter dated January 14, 2011 the State had already exercised its absolute right pursuant to the January 2009 lease agreement to extend the lease period for Room #204 for six months, which commenced on February 28, 2011 and had the authority for this second two-year renewal by virtue of a provision of that same lease.  Additionally, the Council acknowledged based on the initial 6-month holdover period, the two year renewal of the lease agreement will begin on September 1, 2011 through August 31, 2013. 

 

The Council deferred Ms. Rennie’s request to renew the January 5, 2009 lease between the State and the County Council for the use of Room #101 by the Office of Veterans Affairs until clarification is received on the need for the continued use of space, which is currently utilized one day a week.

 

INSPECTION SERVICES CONTRACT FOR BACKUP SERVICES-MIDDLE DEPARTMENT INSPECTION AGENCY

 

The Council agreed to execute an Inspection Services Contract between the Dorchester County Council and Middle Department Inspection Agency, Inc. (MDIA) for back-up building inspection service to be furnished by MDIA on an as needed basis, commencing on April 21, 2011 at a flat rate of $75 per inspection.  Council recognized the agreement will continue until either party notifies the other of its intention to terminate and/or modify the agreement.  The Council addressed that it will be the responsibility of the County’s Planning and Zoning Director to initiate services when County staff is unavailable.

 

BOARD APPOINTMENTS

 

The Council reappointed Trent Jackson and Christopher Nagel to the Agricultural Land Preservation Board.  The Council acknowledged that the term of Mr. Jackson expires on December 13, 2015 and the term of Mr. Nagel expires on February 25, 2016.  The Council also reappointed Susan Jarrett Wingate to the Social Services Board and acknowledged that her term will expire on June 30, 2014.  The Council requested staff contact Dan McDermott, Executive Director, Upper Shore Workforce Investment Board to obtain clarification as to whether Sam Mehta, Business Representative would like to be reappointed to the Board and whether the Social Services Board is agreeable with having William McDonnell continue as its representative.   Based on the recommendation of Councilman Travers, the Council reappointed Wendell Foxwell to the Senior Citizens Council.  The Council acknowledged that Mr. Foxwell’s term will expire on July 1, 2014.  The Council deferred the following board appointments: 911 Consumer Representative for the 911 Advisory Board, the Agricultural Reconciliation Committee, Citizens Review Panel, Electrical Examiners Board, Recreation and Parks Board, Public Guardianship Review Board and the Seafood Reconciliation Committee.

 

NOXIOUS WEED CONTROL COOPERATIVE AGREEMENT-MARYLAND DEPARTMENT OF AGRICULTURE

 

The Council approved the written request of Mary Ellen Setting, Deputy Secretary, Maryland Department of Agriculture, to execute a Grant Agreement between the Maryland Department of Agriculture and Dorchester County for the control and eradication of specific noxious weeds (Johnsongrass, shattercane, thistles, multiflora rose) for the period of July 1, 2011 through June 30, 2012.  

 

CONFIRMATION OF CONTRACT EXECUTION-ABL MANAGEMENT - FOOD SERVICES-DETENTION CENTER

 

The Council confirmed the execution by Warden Don Satterfield, on behalf of the County Council, of a food service contract for the Detention Center with ABL Management, Inc. to begin July 1, 2011.   The Council acknowledged that the commencement date of the contract was moved up by two months because the current vendor is terminating its contract on June 30, 2011 due to its interpretation that the start date of the 90 day termination notification period was the date the request for proposals for food services was issued by the County.   The Council recognized that the bid for food services at the Detention Center was awarded to ABL, based on the lowest per meal price of the three responding companies for providing food for inmates, detainees and staff, at the Detention Center and an allowance for maintenance replacement of the kitchen equipment, at its May 17, 2011 meeting.     

 

REQUEST FOR LETTER OF SUPPORT-USDA RURAL DEVELOPMENT GRANT-DELMARVA COMMUNITY SERVICES

 

The Council approved the written request of Andy Hollis, Assistant Chief Operating Officer, Delmarva Community Services for a letter of support for the organization’s application for a $50,000 United States Department of Agriculture grant for computer software.  The Council acknowledged that the County cannot provide funding including a local match nor serve as the applicant for the grant.

 

LETTERS OF OPPOSITION-TOLL INCREASE MARYLAND TRANSPORTATION AUTHORITY

 

The Council agreed to send a letter opposing proposed toll increases on facilities in the State of Maryland as proposed by the Maryland Transportation Authority and requesting a reconsideration of the decision to seek an increase in those fees with the inclusion of the John Smith Water Trail as a tourism designation in the County and the fact that the Town of Vienna is a wayside stop on that trail.

 

LETTER OF OPPOSITION - H2B RULE CHANGES-DEPT OF LABOR

 

The Council agreed to send a letter to Senator Barbara Mikulski, Senator Benjamin L. Cardin and Congressman Andy Harris citing concerns about that the Department of Labor (DOL) rule which became effective January 19, 2011 that may artificially increase wage rates above the levels that may be supported by small businesses and a DOL rule that became effective on March 18, 2011 which may make the program more costly and complex.   Councilman Newcomb abstained.

 

FORMALIZING BUDGET WORK SESSION REQUESTS-BID OPPORTUNITIES

 

Ms. Baynard noted that Councilman Nichols, during FY12 budget work sessions, suggested Council consider putting out to bid consumable paper products, cleaning supplies and HVAC services.   She advised that Council, at is recent work session, again discussed with staff the opportunity to bid for these products and services and conceptually agreed to pursue the matter.    The Council, based the consensus reached at that work session and  additional recommendations from Councilmen Price, Newcomb and Bradshaw, agreed to put out to bid the following products and services:  consumable paper products, cleaning supplies, HVAC services, office supplies, fuel for all fleet vehicles, snack food, pool supplies, grass cutting and for the cutting and trimming of trees.   The Council requested that Finance staff prepare the bid advertisements for Council’s review prior to publication.  Based on a request from Robert Willey, Assistant Finance Director, the Council agreed to allow Finance staff the leeway to prioritize the tasks and return first with the bid proposals for the items specifically addressed during budget work sessions with the understanding that the remaining bids will be prepared for consideration in a timely fashion.

 

CONFIRMATION-COUNTY COUNCIL/CITY COUNCIL DINNER MEETING

 

The Council confirmed that the County Council has agreed to meet with the City of Cambridge Council for a dinner meeting on August 4, 2011 based on the request of the City representatives.  The Council acknowledged that a location needs to be determined and all attendees will pay the cost of their meals individually.

 

TELEPHONE POLL CONFIRMATIONS

 

Ms. Baynard advised that in the interim between meetings the Council, by means of telephone poll, took certain actions: Agreed to send a letter to the Dorchester Volunteer Firemen’s Association regarding the transfer of the responsibility for the verification of the points obtained by each volunteer fire company member to qualify for the Maryland State tax credit by a five to zero vote.  Councilman Newcomb advised Council that it is his understanding that Bobbie Aaron, a member of the Hurlock Volunteer Fire Company, has volunteered to undertake this responsibility.  The Council agreed to send a letter of appreciation to Ms. Aaron for donating her services and to the Dorchester County Volunteer Firemen’s Association noting her acceptance of this responsibility.  Agreed to proceed with conducting a Citizen Survey as an internet based survey with no paper submissions by a four to one vote (one no answer).  Agreed to appoint Barbara “Bobbie” Hall as the Chair for the Redistricting Committee by a five to zero vote.

 

GRANT APPLICATION REQUEST-LAW ENFORCEMENT OFFICE-IMPAIRED SATURATION PATROL-SHERIFF’S OFFICE

 

The Council approved the request of Sheriff Phillips to submit a Maryland State Highway Administration Grant Application entitled “Law Enforcement Office-Impaired Saturation Patrol” by the Sheriff’s Office for funds in the amount of $13,572 with an in-kind match of $5,429 to be covered by cost of equipment and supervisor contingent upon changing the authorizing official to Councilman Jay Newcomb, President.    The Council acknowledged that the grant funds are to be used to target the enforcement of driving under the influence and aggressive driving in Maryland.  The Council also agreed to execute a letter of support to be submitted with the grant application. 

 

BLACKTOPPING RECOMMENDATION

 

Based on the recommendation of Roy Mills, Highway Division Manager, to consider privatizing hot mix services historically performed by County staff for the FY 12 season, the Council agreed to seek formal bids for the FY 2012 paving projects.   Councilmen Price and Travers opposed.  The Council requested that a proposed bid document be provided for its review before proceeding with publication.  

 

REQUEST TO ADVERTISE-VACANT POSITIONS-EMERGENCY MEDICAL SERVICES

 

The Council approved the request of Scott Wheatley, Interim Emergency Medical Services Manager, to advertise two vacant paramedic positions.

 

WORKERS COMPENSATION QUOTES

 

The Council agreed to remain with Injured Workers Insurance Fund (IWIF) for Workers Compensation Insurance for FY 2012 based on its quote of $525,364, the lower of two quotes received with a July 1, 2011 renewal date.

 

PUBLIC COMMENTS

 

In response to a question from Wendell Foxwell, a resident, Councilman Newcomb advised that employees are subject to drug tests and screening and background checks are also performed on individuals seeking certain County positions.

 

Sandra Brown, a Dorchester County resident and Pastor at the Union Chapel AME Church expressed concern about traffic jams occurring at Cordtown Road, Aireys Road and Aireys Road spur.  She said that the area is dangerous and there is poor visibility.   Councilman Newcomb advised that Ms. Brown’s concerns will be referred to the Traffic Safety Committee to review and provide a recommendation to Council. 

COUNCIL’S COMMENTS/ADJOURNMENT

 

Councilman Bradshaw advised that he recently attended a meeting held by the Board of Education during which ideas were discussed on how to utilize the Dorchester Career and Technology Center to benefit local business within the County.  He said several business owners expressed their desire to be involved at the school either through an instructor capacity or by providing their input on the curriculum in anticipation of stud