Meeting Minutes

Meeting Minutes
posted: 09/08/11

County Council Minutes


July 19, 2011

County Council of Dorchester County

Regular Meeting Minutes

July 19, 2011

 

The County Council of Dorchester County met in regular session on July 19, 2011 with the following members present: Present were Jay L. Newcomb, President; William V. Nichols, Vice President; Ricky Travers; Rick Price and Tom Bradshaw. Also present were Jane Baynard, County Manager and Donna Lane, Executive Administrative Specialist.

 

REGULAR SESSION

 

EXECUTIVE SESSION

 

The Council adjourned from a Regular Session and convened in a closed Executive Session pursuant to State Government Article pursuant to §10-508(A)(1) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; pursuant §10-508(A)(4) to consider a preliminary matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; pursuant to 10-508(A)(3) to consider the acquisition of real property for a public purpose and matters directly related thereto;  and pursuant to 10-508(A)(10) to discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including: (i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans.           

 

Voting in favor of the closed Executive Session were all present Council members.

 

REGULAR SESSION

 

INVOCATION AND PLEDGE OF ALLEGIANCE

 

Councilmen Price led the invocation and the pledge of allegiance.

 

CALL FOR ADDITIONS OR DELETIONS TO AGENDA

 

The Council approved the following deletions to the agenda: removal of a request to advertise for proposals to reprint the 2010 Visitor’s Guide at the request of a Department Head and a discussion regarding a contract with a Property Maintenance vendor in order to obtain additional clarification.  The Council also approved the addition of a request to advertise for Recreational Coordinator due to recent employee resignation and a discussion regarding correspondence to be sent to the Secretary Volunteer Fire Company to resolve Emergency Medical Services billing issues.


APPROVAL OF MINUTES- JULY 5, 2011

 

The Council approved the minutes of July 5, 2011.

 

APPROVAL OF DISBURSEMENTS

 

The Council approved vouchers as presented.

 

FINANICAL REPORT: CASH AND INVESTMENTS

 

Councilman Newcomb reported total cash and investments as $5,535,460.61.

 

FY11 BUDGET TRANSFER REQUESTS

 

Elections Office

                                                                       

The Council approved an FY11 Budget Transfer Request from Karin Kuntz, Elections Director, to shift savings in equipment rental in the amount of $17,570 to the following line items due to overruns due to the gubernatorial election (2010) and advance costs for presidential election (2012):  higher costs for conferences and training ($1,500); failure to adequately estimate State employee costs ($7,300); data processing ($7,900); office supplies ($500); and other expenses ($370).

 

Highway Division

 

The Council approved an FY11 Budget Transfer Request to transfer $76,000 remaining due to a reduced roads program and $60,000 from billable jobs to cover unanticipated costs and early retirement leave costs including:  increased shop and yard costs ($41,000); snow and ice removal ($56,000); unbudgeted signage labor ($17,000); and marinas and ramps-electric ($13,000).

 

EXECUTIVE SESSION SUMMARY

 

The County Council of Dorchester County convened in an Executive Session at 4:30   p.m. on July 19, 2011 in a closed session at Room 110, County Office Building, 501 Court Lane, Cambridge, Maryland, pursuant to the State Government Article pursuant to §10-508(A)(1) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; pursuant §10-508(A)(4) to consider a preliminary matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; pursuant to 10-508(A)(3)to consider the acquisition of real property for a public purpose and matters directly related thereto;  and pursuant to 10-508(A)(10) to discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including: 

(i) the deployment of fire and police services and staff; and 

(ii) the development and implementation of emergency plans.           

 

Motion made, seconded and carried to conduct a closed session pursuant to the above.  All members of the Council voted in the affirmative to conduct the closed session for the purposes stated above and to discuss the topics listed above.

 

Action taken at the closed session: 1) discussed information obtained during Council’s second interviews with certain applicants for the Public Works Director position –took no action; 2) discussed personnel issues pertaining to a recommendation from the Local Management Board regarding funding for Youth Services Bureau services-agreed to continue discussion in open session; 3) recognized the certification of an on-call employee by a 4 to 0 vote;4)  discussed the request of the Recreation and Parks Director to advertise a Recreation Coordinator III position-agreed to discuss in open session; 5) received information from staff regarding initial interviews conducted for Emergency Services Director position-agreed to re-interview certain applicants; 6) approved the request of the Sheriff to hire an individual to fill a vacant Dog Control Officer position by a 4 to 0 vote; 7)  received an update from staff on the Dorchester County Technology Park-took no action; 8) discussed an issue relating to EMS billing–agreed to discuss in open session.

 

The above information is being provided to the public pursuant to and in compliance with Section 10-509(b) and (c) of the State Government Article.

 

REGULAR SESSION

 

MADISON WOOLFORD AND BUCKTOWN ROAD SEWER UPGRADE PROGRESS-ROBERT TIEDER             

 

Robert Tieder, President, Sanitary Commission, provided an update on the progress of the Madison Woolford sewer upgrade.    He said as of July 5, 2011 there are 348 users of which 260 have been placed online with an anticipated completion date in late August or early September 2011.   He explained that a public hearing will be held on September 7, 2011 on the annual bond indebtedness to be paid by each user, which at the current time is anticipated to be approximately $235 to $240.  Mr. Tieder noted that based on a payment request submitted by David Bramble, Inc., Contractor, 87% (approximately $7 million) has been paid for the project.  He noted that both pumping stations that serve the sewer line have been completed and are operational.  Councilman Nichols noted that the yard of the property owned by Gillis Todd, a Church Creek resident, has been damaged as a result of the installation of the sewer line.  Mr. Tieder said in order to meet the deadline for sewer hook-ups, the Contractor elected to install the pumps first and then make repairs to those properties which were disturbed.  He asked Councilman Nichols and the Council to advise all residents who have concerns to contact the Sanitary District Office.  He explained that repairs will be prioritized according to need.   Councilman Newcomb expressed his understanding that each yard was videotaped prior to construction.   

 

Mr. Tieder explained that in order for the Sanitary District to obtain health insurance for its employees its staff will have to maintain their own payroll as they are required to provide their own Federal Identification number.  He said he will work closely with Jane Baynard, County Manager, regarding this transition.

 

INVITATION-DORCHESTER COUNTY FAIR-ERICA LYNNE WILLING                                                  

 

Erica Lynne Willing, President of Lucky 4H Club of Dorchester County, invited Council to attend the Caroline-Dorchester County Fair to be held August 3 to August 6, 2011 at the 4H Park in Denton, Maryland.  

 

MANAGERS COMMENTS

 

FY12 MARYLAND TRANSIT ADMINISTRATION OPERATING GRANT-DELMARVA COMMUNITY SERVICES

 

The Council approved the request of Santo Grande, President/CEO, and agreed to accept the FY 2012 Annual Transportation Plan for operating funding from the Maryland Transit Administration for transportation services from the following programs: 1)  the Statewide Specialized Transportation Assistance Program in the amount of $122,724 (State) with a $56,448 local cash match for a total of $179,172; 2) Section 5311 Operating Assistance funding in the amount of $424,139 (State and Federal)  in operating with a $127,725 local match for a total of $551,864; and 4) the Americans with Disabilities Act in the amount of $50,000 (State) in operating funds with a local match of $6,320 for a total of $56,320.  The Council acknowledged that the total local match required under the grant is $190,493 which is supported, in part, by the entire FY12 County budget appropriation to Delmarva Community Services.   The Council further acknowledged that since the entire FY 2012 County budget appropriation will be utilized in its entirety for this local match, staff from that agency will attend a future meeting after federal funding has been determined for Delmarva Community Services to explain how the reduction will impact existing programs.

 

LOCAL MANAGEMENT BOARD RECOMMENDATIONS-YOUTH SERVICES BUREAU

 

The Council approved the recommendation of the Local Management Board and sub-committee, comprised of representatives from the Department of Juvenile Services, Board of Education, community members, Local Management Board Director and Core Service Agency, to transfer the funds for the local Youth Services Bureau and to implement a contract with the Dorchester County Health Department in the amount of $87,901 to administer the Youth Services Bureau as outlined in the Local Management Board Policies and Procedures manual, effective August 1, 2011, as a part of the School Based Wellness Program.  The Council acknowledged that this decision is contingent upon receiving notification that the Health Department has achieved certification as a Youth Service Bureau according to the State of Maryland.   The Council further acknowledged that the $87,901 includes Local Management Board funds of $65,926 plus the required County match of $21,975 to support required functions of the Youth Services Bureau.  The Council recognized its May 10, 2011 decision that the FY 2012 local match will remain committed to the program for this year only if a midyear transition is pursued in order to best meet the needs of the children and families served.  Additionally, the Council requested that proper notification be provided to the Health Department by the Local Management Board that the local match will need to be identified in its budget in all future years.

 

The Council recognized that this recommendation is based on the LMB members’ concerns with the remaining operational infrastructure for the Youth Services Department as a result of the FY 12 budget decision to eliminate the general fund contributions to that Department as well as concerns with sustaining long-term certifications required to operate the program based on a loss of qualified staff.  The Council members expressed their understanding that this transition will ensure that the required functions of the Youth Services Bureau are supported to the benefit of the local community including formal counseling (individual, group and family), information and referral services, crisis intervention services, substance abuse and assessment services and informal counseling services.  Additionally, the Council recognized that the LMB members believe that this transfer will enable the program to offer services to the public that are not currently available.   Finally, based on comments provided by Ms. Baynard, as a result of conversations she had with Nancy Shockley, Local Management Board Director, regarding this matter, the Council confirmed its understanding that any severance cost associated with the discharge of the employees currently employed in the County department will be refunded to the County by the LMB during FY 2012 by means of earned reinvestment dollars.  The Council requested that Ms. Shockley work out the details of that reimbursement with Ms. Baynard.

 

EGYPT ROAD PARK DISCUSSION-RECREATION AND PARKS

 

The Council approved the proposal of Scott Eberspacher, Recreation and Parks Director, for the Egypt Park to remain open with the understanding that signage will be posted on the front gate that the park will remain open to the public but due to County budget constraints the grass within the park will no longer be maintained on a regular basis.   The Council acknowledged that originally, as part of the 5% budget reduction in FY12 funding for the Recreation and Parks budget, the park was to be closed.

 

CONTINUATION-REQUEST TO HIRE CONSULTANT-HARRIET TUBMAN UNDERGROUND RAILROAD BYWAY SITE DESIGN

 

Ms. Baynard noted that at its July 5, 2011 meeting Council deferred the awarding of a bid for a multidisciplinary team to perform site design, graphic design, historical research and interpretive writing for a system of 23 interpreted stops along the Harriet Tubman Underground Railroad Byway.  She explained that at Council’s request Amanda Fenstermaker, Tourism Director, has provided additional information regarding the recommendation.   The Council approved the recommendation of the Heart of Chesapeake Area, Dorchester County Tourism, Caroline Economic Development Corporation and the Maryland Office of Tourism to award the bid to Riggs Ward in the amount of $64,770.   The Council acknowledged that although Riggs Ward was not the lowest bidder, they specialize in historic and cultural projects and have extensive experience with the Chesapeake Bay region and they addressed all requirements in the Request for Proposals.  The Council recognized that while the other firms submitted lower bids, they did not offer as comprehensive of a professional team as is required for this project.

 

The Council acknowledged that no County match is required and that funds for this project will be provided through a grant to the State of Maryland by means of the Federal Highway Administration.

 

REQUEST TO USE SPRING VALLEY-ANNA ELLA CARROL DAY

 

The Council approved the request of Mary Handley, on behalf of Frank Bittner, to use the platform at Spring Valley for a half hour to 45 minutes beginning at 11 o’clock on Saturday August 27, 2011 for a Anna Ella Carrol Day event.  The Council acknowledged that the event, as currently proposed, will consist of a welcome greeting, a musical selection, information about the day’s events and then an invitation to the library for punch and cookies.  The Council further acknowledged that Brett Wilson, Circuit Court Judge, supports this request.

 

GRANT AWARD-STOP GUN VIOLENCE REDUCTION GRANT-GOVERNOR’S OFFICE OF CRIME CONTROL & PREVENTION-SHERIFF’S OFFICE

 

The Council accepted a Governor’s Office of Crime Control and Prevention Gun Violence Reduction-Cease Fire grant award to the Sheriff’s Office in the amount of $3,185 with no local match to be used to pay for overtime support for implementing and developing strategies specifically intended to reduce gun related crime.    The Council agreed to exempt the hours spent by Deputies specific to this grant from the 171 hour overtime threshold and to pay overtime for these hours to be charged to this grant with the understanding that once the grant period is over or grant funds have been depleted hours spent on duties outlined in the grant will be applicable to the overtime threshold.  The Council also reserved the right to review any future grant renewals to determine the policy regarding hourly pay for the provision of the services in regard to overtime polices.   The Council also agreed that Ed Bozel, Grants Coordinator, will be responsible for updating this grant account and will advise the Sheriff when the grant funds are near depletion or have been expended.

 

GRANT AWARD-SCHOOL BUS SAFETY ENFORCEMENT-GOVERNOR’S OFFICE OF CRIME CONTROL & PREVENTION-SHERIFF’S OFFICE

 

The Council accepted a Governor’s Office of Crime Control and Prevention School Bus Safety Enforcement Grant to the Sheriff’s Office in the amount of $22,000 with no local match to be used to pay for overtime support and public service announcements for an overtime patrol/public awareness program to address drivers who fail to stop for school buses that are unloading and loading passengers.

 

The Council agreed to exempt the hours spent by Deputies specific to this grant from the 171 hour overtime threshold and to pay overtime for these hours to be charged to this grant with the understanding that once the grant period is over or grant funds have been depleted hours spent on duties outlined in the grant will be applicable to the overtime threshold.  The Council also reserved the right to review any future grant renewals to determine the policy regarding hourly pay for the provision of the services in regard to overtime polices.   The Council also agreed that Ed Bozel, Grants Coordinator, will be responsible for updating this grant account and will advise the Sheriff when the grant funds are near depletion or have been expended.

 

FY12 AND FY 13 WATERWAY IMPROVEMENT FUND GRANT APPLICATION REQUESTS-PUBLIC WORKS

 

The Council approved the request of Michael Moulds, Engineer, to submit the following FY 12 and FY13 Waterway Improvement Grant applications: Countywide Maintenance in the amount of $99,000 to provide general maintenance repairs at County marine facilities; the replacement of the electrical system for rental slips at Ragged Point in the amount of $18,000; and the second phase of construction to replace 170 foot of the Wingate Southeast Dock bulkhead.   The Council confirmed that, due to timing constraints, Ms. Baynard executed on the Council’s behalf the 2012 trash removal and portable toilet service contracts grant application ($25,000) and the 2012 derelict boat and debris removal application ($30,000 over a three year period) in order to meet the appropriate deadline.   The Council also authorized Mr. Moulds to provide the following list of backlog projects totaling $4,191,000 to the Department of Natural Resources in order to allow the State an opportunity to obtain an estimate of the impact  reduced funding is having on waterway improvement projects in the State: 1) Elliott Island Northwest Jetty and Shore Erosion Sills; 2) Elliott Island Slip Realignment and Dredging; 3) Elliott Island Dock Paving; 4) Lodgecliffe Canal Dredging and Jetty; 5) Wingate Dock Paving; 6) Slaughter Creek Dredging; 7) Bestpitch Ferry Bulkhead Replacement; 8) Bestpitch Ferry Lot Paving; 9) Hoopersville Bulkhead Replacement.

 

MOSQUITO CONTROL FUNDING CONCERN

 

Ms. Baynard noted that representatives from the Mosquito Control Division of the State Department of Agriculture were present to bring to the Council’s attention a concern regarding mosquito control funding for the 2011/2012 mosquito season.  Dave Schofield, Assistant Chief, introduced Art Meilhammer, Supervisor for Dorchester County, and Mike Cantwell, Chief of the Mosquito Control Division.    Mr. Schofield said they have had some telephone conferences with Ms. Baynard regarding the aerial mosquito spray budget and an identified shortfall. 

 

Mr. Schofield, Mr. Meilhammer and Mr. Cantwell explained that the funding allocated in their current departmental budget for aerial spraying for Dorchester County has been depleted as of the July 2011 spray and now has a $48,720 deficit.  Ms. Baynard reminded Council    that the total amount the County provided for mosquito control for this season for both aerial and land applications is $285,000, which represented a 5% reduction over prior fiscal year funding.  She noted that the State also adjusted the cost sharing for the services from a 50/50 split to 60/40 split effective with the 2011 spring spray which placed a large burden on the County funding.  Ms. Baynard stated that based on the County’s share of costs year to date, the State feels there is a $28,032 shortfall in available County dollars and no additional funds to continue spray activities into the fall. 

 

Ms. Baynard advised that she and Mr. Schofield also discussed projections for additional aerial spraying for the remainder of the season and said Mr. Schofield believes that this is the worst mosquito season in approximately 20 years.  She said mosquito spraying is conducted when there is a count of 12 mosquitoes per minute and that the mosquito season begins in April 2011 with larvicide and adulticide being sprayed in early May.   Ms. Baynard noted that there are two areas that are predominately sprayed including a 30,000 acre area and a 50,000 acre area.   Ms. Baynard advised that the Mosquito Control Division staff estimates for aerial spraying for the rest of season (through late fall) are for three more 30,000 acre aerial sprays and one more 50,000 acre aerial spray.  Mr. Schofield stated that if the sprays are necessary, the estimated cost will be approximately $126,000 with the total deficit growing to $150,000 based on anticipated spray needs and the current deficit.

 

Based on an inquiry from Mr. Schofield, Ms. Baynard noted that Council has been provided a copy of the list of the properties included in the 50,000 acre spray.  In response to a question from Councilman Newcomb, Mr. Schofield stated that, while the funding for the 2011 mosquito season was a part of the FY12 budget effective July 1, the Council actually commits the funding as of March or April and those dollars fund the aerial and ground spray conducted throughout the spring.  Mr. Schofield explained that this is why by July 2, 2011 all of the aerial funding had been expended.    Based on an inquiry from Councilman Newcomb, Robert Willey, Assistant Finance Director, said he believes the funding provided to Mosquito Control for the 2010 season has been spent.  He explained that invoices are submitted by the Department of Agriculture staff during the winter months for the previous mosquito season.    Mr. Schofield concurred.   Mr. Willey noted that as of June 30, 2011 mosquito spraying revenues, which were budgeted at $50,000 for FY11, were $87,000, and that the revenue collected will be rolled into the County’s Fund Balance based on the closeout of the fiscal year.

 

Mr. Schofield said after, he and Mr. Cantwell reviewed the budget for the 2011 mosquito season for Dorchester County, they have determined there are funds of $7,000 designated for a special project can be used toward the aerial spraying deficit.  However, he noted that there is approximately $45,000 remaining in the budget which is designated for ground spraying and stressed their belief that those funds will be needed for the remainder of the season and, therefore, could not be transferred to meet air spray needs.   Mr. Schofield noted that the mosquito program in Dorchester County is the biggest program in the State and that the County has the largest land mass and air spray area as well as the largest population of mosquitoes in the State.  In response to a question from Councilman Newcomb, Mr. Schofield said they do not spray for mosquitoes at Blackwater Wildlife Refuge.   Based on a question from Councilman Travers, Mr. Schofield noted that 150,000 acres were sprayed with adulticide and larvacide in the spring of 2010 and in 2009 the total acreage sprayed was 202,000 acres.  Mr. Cantwell said 50% of the total acreage to be sprayed aerially is conducted in the last eight to 10 weeks of the season.    He noted that to date there has been 198,000 acres sprayed in the State through the beginning of July 2011 of which 132,000 acres were sprayed in Dorchester County.  He said he anticipates that this figure will double by the end of the year.    

 

Mr. Cantwell stated that flooding and mosquito hatching has increased substantially in the past several years and expressed his belief that more treatment is needed in order for Department of Agriculture staff to provide the same level of services as has been provided to the County in the past 10 years.   In response to a question from Councilman Price, Mr. Cantwell said the mosquito count is monitored and the spraying schedule is adjusted accordingly.   He noted that staff use a threshold of 12 salt marsh mosquitoes per minute to determine whether a spray is needed but said that in many areas in the County mosquito counts can average as high as 20 mosquitoes a minute with counts having been recorded as high as 57 mosquitoes per minute.   He explained that Mr. Schofield determines which blocks of area to be sprayed based on the location and density of those counts.   Councilman Newcomb thanked the Department of Agriculture Mosquito Control staff for the services they perform for County residents.

 

Ms. Baynard noted her understanding that marshes in the County were flooded a week ago and inquired about current conditions.  Mr. Mielhammer said the mosquito population has started to increase in certain marsh areas due to the flooding.  He explained that the first flooding event occurred on July 12, 2011 and noted that there was also an extremely high tide on July 15th.  He further explained that it will be Monday, July 25th or Tuesday, July 26th before staff will be able to gather information on the effect the flooding had on the mosquito count because it typically takes seven days of hot temperatures for mosquitoes to hatch.  He explained that they have over 100 stations where staff gather information regarding the mosquito count and that they also place 15 Center for Disease Control light traps in various locations of the County on Mondays and Tuesdays. 

 

Mr. Schofield said when he recently surveyed the marshes in the County he discovered there was an abundance of fish in those areas which will assist in the reduction of the mosquito population since they eat the larva before the insects are hatched.   He noted that the disease season and the bird migration season are approaching and that historically the most acreage is sprayed during the fall.    

 

In response to a question from Councilman Travers, Mr. Schofield said he anticipates there will be no aerial sprays conducted within the next two weeks.  Councilman Travers questioned whether the invoice submitted by the Department of Agriculture lists the acreage sprayed.  Mr. Cantwell explained that the invoice includes hours and labor, equipment use, insecticide usage and the total number of acreages sprayed with the number of acres being noted in large blocks instead of individual spray dates.   Based on an inquiry from Councilman Travers, Mr. Cantwell said Department of Agriculture staff can provide the number of acreages treated by season for the last three to four years which have varied significantly and can breakdown the acreage sprayed by location and date.    

 

Based on a question from Councilman Travers, Mr. Cantwell explained that the only Federal funding received for mosquito control was in the amount of $5,000 for surveillance and no additional Federal funding is available. 

 

Mr. Bradley Bradford, a resident, expressed concern about the mosquito population in Lakesville. 

 

Based on concerns that an aerial spray may be required in a few weeks, the Council agreed to ensure funding for the County’s 60% share of up to a 50,000 acre aerial spray, at $45,000 with the understanding that if only a 30,000 acre spray is warranted, any additional funds would be applied toward the current deficit for aerial sprays.  The Council acknowledged that any additional mosquito spray requirements for the remainder of the season must be approved on a case-by-case basis by the Council and, to that end, has requested that Department of Agriculture Mosquito Control staff continue to provide updates regarding mosquito counts and spraying needs in a timely fashion in order for Council to consider possible funding availability.    The Council requested that the billing for these spray events include a breakdown of the areas sprayed by location and date.   The Council acknowledged that staff will be in touch with Department of Agriculture Mosquito Control staff regarding an update on prior year breakdowns as well as the new billing format moving forward.

 

DORCHESTER REGIONAL TECHNOLOGY PARK COVENANT REVISIONS-ECONOMIC DEVELOPMENT

 

The Council approved the request of Keasha Haythe, Economic Development Director, and agreed to execute amended Declaration of Covenants and Easements for the Dorchester Regional Technology Park.  The Council acknowledged that the amendments included the addition of a definition for the City of Cambridge, amending Paragraph 5.2 “Uses of Lots” (v) to require that all parking shall be screened from view as may be required by the Zoning Ordinance and in addition, the Architectural Committee may require additional screening of parking and loading as may be necessary to enhance the Park, which screening may include (w) depressing grades, (x) landscaping, and (y) earth berms; and amending Paragraph 5.2 “Uses of Lots” (f) to include that all loading docks shall be screened from view from Dedicated Roadways in coordination with landscaping plans submitted for the design of the parking areas and that screening plans for loading areas shall be based on the requirements of the Zoning Ordinance.  The Council acknowledged that the amendments were requested by Jim Oliver, Attorney for MEDCO and City of Cambridge representatives.   The Council further acknowledged that once Maryland Economic Development Corporation (MEDCO) becomes the owner of the Technology Park property, it will be their responsibility to file final covenants.

 

DORCHESTER COUNTY ALL-HAZARD MITIGATION PLAN ADOPTION-EMERGENCY MANAGEMENT

 

The Council executed a resolution adopting the 2011 Dorchester County Hazard Mitigation Plan.  The Council acknowledged that a public hearing was held on June 7, 2011 regarding the draft plan and that since that hearing the public has had the opportunity to review the document and have only responded with two questions to staff which Steve Garvin, Emergency Planner, has answered to the requestor’s satisfaction.   The Council further acknowledged that the plan has been reviewed by the Federal Emergency Management Agency and Maryland Emergency Management Agency and will be formally accepted by those entities after receiving notification that the Council adopted the plan.  Additionally, the Council recognized that the Town of Vienna and the Town of East New Market have adopted the plan for their respective municipalities. 

 

BOARD APPOINTMENTS

 

Charter Review Commission

                                                                       

Based on the recommendation of Councilman Nichols, the Council approved the appointment of Octavene Saunders to the Charter Review Commission as an at large member to replace James Travers who is unable to serve due to his work schedule.  

 

Planning Commission

 

The Council deferred the appointment of an individual to replace Leolin Docks, Jr., the District 4 representative, who passed, on the Planning Commission.  The Council also deferred the appointment of an individual to replace Pam Jackson, the District 2 representative on the Planning Commission due to her resignation.

 


Electrical Board

                                                                       

The Council, based on a recommendation made by Councilman Newcomb, approved the appointment of Bill Wise, Master Electrician, to replace Derek Palmer, Electrician, whose term expired.  The Council acknowledged that Mr. Wise’s term will expire on July 15, 2014.

 

PROPERTY MAINTENANCE ORDINANCE DISCUSSION

 

Based on recent discussion with legal counsel, the Council requested that E. Thomas Merryweather, County Attorney, draft legislation to amend Section 121-7 entitled "Violation Notice" under Chapter 121, "Property Maintenance" in the County Code to add language allowing the Council to ensure notification be made to the County Attorney regarding possible interested parties who may need notification of a pending property cleanup that could result in a tax lien on a property for its review and consideration.   

 

TELEPHONE POLL CONFIRMATIONS        

 

Ms. Baynard noted that in the interim between meetings the Council, by means of telephone poll, agreed to provide a committed Emergency Medical Services unit to the Power Boat Regatta by a 5 to 0 vote.

 

REQUEST TO ADVERTISE-RECREATIONAL COORDINATOR III-RECREATION AND PARKS

 

The Council approved the request of Mr. Eberspacher to advertise a Recreational Coordinator III position, in-house and in a local news publication(s) concurrently. 

 

EMERGENCY MEDICAL SERVICES BILLING-SECRETARY

 

The Council agreed to send correspondence to Sam Yockey, President, Secretary Volunteer Fire Company, and the Executive Committee members of that fire company, seeking concurrence regarding the emergency medical services billing proposal the SVFC Executive Committee members presented to Scott Wheatley, Interim Emergency Medical Services Manager, on May 10, 2011.    The Council members acknowledged this decision was based on the fact that to date no response has been received from the fire company pursuant to Council’s request for the proposal to be submitted in writing.

 

PUBLIC COMMENTS

 

Les Simering, a Dorchester County resident, invited the Council and public to a fundraising event at the Moose Lodge in Hurlock on Saturday, July 23, 2011 to benefit local fire companies.

 

In response to a question from Wendell Foxwell, a resident, Councilman Newcomb noted that the Council, in open session, provided authority to the County’s Finance Office staff to collect taxes for the City of Cambridge.  Based on an inquiry from Council, Mr. Willey noted that the County’s Finance staff collect taxes for the majority of the municipalities in the County.

 

In response to an inquiry from Gene Harper, Zoning Inspector, Ms. Baynard clarified that Council has asked that legislation be drafted to amend the County’s Property Maintenance Ordinance to ensure notification be made to the County Attorney regarding possible interested parties who may need notification of a pending property cleanup if there is a change in the ownership status of the property.

 

Bruce Coulson, a Dorchester County resident, questioned how the adoption of an All Hazard Mitigation Plan will assist in the County obtaining Community Rating Service (CRS) certification.    Steve Dodd, Planning and Zoning Director, explained that he is currently taking training sponsored by the Federal Emergency Management Agency, to learn more about the certification process.  

 

Steve Garvin, Emergency Planner, noted that a Calvert Cliff drill exercise was conducted the week of July 11 to July 15, 2011 and another drill will be held on July 20, 2011 during which the staff for the Emergency Operations Center will be alerted to report at approximately 8 a.m.  He said there will also be an exercise conducted in September 2011 during which the Federal Emergency Management Agency staff will be present to view and grade the process.  Mr. Garvin noted that during these events there will be an increase in vehicle traffic in the potential hazard areas.

 

Mr. Garvin noted that State of Maryland staff are working on a revision of the State’s All Hazard Mitigation Plan and that an informational meeting regarding that process will be held on July 27, 2