Meeting Minutes

Meeting Minutes
posted: 05/31/12

County Council Meeting Minutes


May 8, 2012

County Council of Dorchester County

Regular Meeting Minutes

May 8, 2012

 

The County Council of Dorchester County met in regular session on May 8, 2012 with the following members present: Present were Jay L. Newcomb, President; William V. Nichols, Vice President; Ricky Travers; Rick Price and Tom Bradshaw. Also present were E. Thomas Merryweather, County Attorney; Jane Baynard, County Manager and Donna Lane, Executive Administrative Specialist.

 

REGULAR SESSION

 

EXECUTIVE SESSION

The Council adjourned from a Regular Session and convened in a closed Executive Session pursuant to State Government Article pursuant to §10-508(A)(3) to consider the acquisition of real property for a public purpose and matters directly related thereto;  pursuant to §10-508(A)(4) to consider a preliminary matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; pursuant to §10-508(A)(1) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; and pursuant to §10-508(A)(7) to consult with counsel to obtain legal advice on a legal matter.

 

Voting in favor of the closed Executive Session were all Council members.

 

REGULAR SESSION

 

INVOCATION AND PLEDGE OF ALLEGIANCE

A moment of silence was held for Michael Cheesman, a County employee, and Paula Gibb, resident and teacher, who recently passed away. 

Councilman Travers led the invocation and the pledge of allegiance.

 

CALL FOR ADDITIONS OR DELETIONS TO AGENDA

 

The Council agreed to add to the agenda a request for the submission of a Governor’s Office of Crime Control & Prevention grant entitled “Domestic Violence Program” by the Sheriff’s Office and requests to advertise the following positions: an on-call Paramedic, Emergency Medical Services Administrative Specialist, and a Correctional Officer.  

 

The Council acknowledged that the agenda was amended prior to this meeting to include a request for approval of the submission of a Governor’s Office of Crime Control & Prevention grant entitled “Gun Violence Reduction” by the Sheriff’s Office.

 

APPROVAL OF MINUTES- APRIL 17 2012, APRIL 24, 2012

The Council approved the minutes of April 17, 2012 and the minutes of April 24, 2012.

APPROVAL OF DISBURSEMENTS

The Council approved vouchers with Councilman Travers abstaining for payments made to Simmons Center Market.

 

FINANICAL REPORT: CASH AND INVESTMENTS

 

Councilman Newcomb reported total cash and investments as $2,585,678.76.

EXECUTIVE SESSION SUMMARY

The County Council of Dorchester County convened in an Executive Session at 4:30 p.m. on May 8, 2012 in a closed session at Room 110, County Office Building, 501 Court Lane, Cambridge, Maryland, pursuant to the State Government Article pursuant to §10-508(A)(3) to consider the acquisition of real property for a public purpose and matters directly related thereto; pursuant to

§10-508(A)(4) to consider a preliminary matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; pursuant to §10-508(A)(1) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; and pursuant to §10-508(A)(7) to consult with counsel to obtain legal advice on a legal matter.

 

Motion made, seconded and carried to conduct a closed session pursuant to the above.  All members of the Council voted in the affirmative to conduct the closed session for the purposes stated above and to discuss the topics listed above.

 

Action taken at the closed session: 1) Discussed with Economic Development Director a potential management tool-requested additional information; 2) discussed matters relating to a economic development project; 3) approved a personnel request for Public Works and Emergency Services regarding certain employee leave; 4) approved the request of the Emergency Services Director to fill an on call Paramedic position by a 5 to 0 vote and agreed to consider a request to advertise the position in open session; 5) approved the request of the Emergency Services Director to recognize an administrative position in Emergency Services to a full time benefited position rather than from on-call funds by a 5 to 0 vote and agreed to consider a request to advertise the position in open session; 6) approved the request of the State’s Attorney to recognize a FY2013 budget action to restructure certain administrative positions by a 5 to 0 vote; 7) approved the request of the Recreation and Parks Director to increase the salary of  the Recreation and Parks Coordinator III based on that individual obtaining pool operator certification and license by a 5 to 0 vote; 8) approved the request of the Warden to promote an individual to fill a vacant Corporal Position due to an employee promotion by a 5 to 0 vote; 9) discussed a personnel matter relating to the proposed FY2013 budget-took no action; 10) discussed with Public Works Director information pertaining to personnel issues; 11) discussed a budget matter relating to personnel-took no action; 12) Discussed with legal counsel a proposed land development support services agreement-took no action; 13) discussed with legal counsel a matter relating to a potential economic development project-took no action; 14) discussed with legal counsel an issue relating to EMS billing-agreed to seek reimbursement of uncollected funds.

 

The above information is being provided to the public pursuant to and in compliance with Section 10-509(b) and (c) of the State Government Article.

 

REGULAR SESSION

PROCLAMATION-CORRECTIONAL OFFICERS WEEK-MAY 6 TO MAY 12, 2012

 

The Council presented a proclamation declaring May 6 to May 12, 2012 Correctional Officers Week. 

 

BUDGET PUBLIC HEARING                              

 

The Council adjourned into a budget public hearing.

 

Jane Baynard, County Manager, explained that the budget bill as introduced includes a County fee schedule which has been included in the bill since the adoption of the County Charter.   She said staff has expressed concerns that including that schedule in the actual bill makes it difficult to change the fees throughout the year.  She provided an example, noting that if the Council adopts the legislation before them this evening for amendments to the County’s Critical Area program, the fee schedule may need to be amended.   She suggested that the Council consider separating the fee schedule from the budget bill and adopting any fee changes by resolution after an advertised public hearing is held.   Ms. Baynard noted that the Council cannot make any changed to the proposed FY 2013 budget until after the second public hearing has been held. 

 

Dr. Barbara Viniar, Chesapeake College President, thanked the Council for providing funds for the operation of the College.  She asked the Council to support the proposed Center of Allied Health and Athletics capital project which requires a commitment from all five supporting counties, including Dorchester County, in 2014 for the construction of this facility.  She noted that the College’s Fund Balance will be used for design costs which will reduce each supporting counties share of the capital project.  She explained that if the project does not move forward the College will lose $27 million in State funding and that funding of approximately $.5 million will then have to be expended to repair the HVAC system at the current facility.  She noted that there are 218 Dorchester County residents currently enrolled in Chesapeake College programs.

 

Michael Zimmerman, Vice President of Shore Health Systems, encouraged the Council to support the Center for Allied Health and Athletics project.  He said Shore Health Systems will continue to provide funding to Chesapeake College for operating costs for the program as they have done since 1988.  He expressed his belief that a new Center on the Wye Mills Campus will assist in meeting the demand for nurses and allied health workers.

 

E. Thomas Merryweather, County Attorney, read from the public hearing signup sheet that a gentleman by the first name of William and Bob Boetger from Chesapeake College had both signed up to speak.  Neither individual responded when he called their names.

 

The Council adjourned the public hearing.  

                                               

KENYON ENERGY PUBLIC PRESENTATION                                                                                                                     

Michael P. Dykstra, Kenyon Energy, Senior Vice President, provided a presentation on the potential placement of a solar system on the rear portion of the County owned landfill property.    He explained that his company staff evaluated potential sites in the County in December 2011, including the Cambridge Dorchester Airport and the County’s Detention Center facility, before reviewing the Landfill property, at Council’s suggestion.  He said staff concluded that a six acre rear portion of the landfill property was the most feasible location for a renewable energy system.  Mr. Dykstra explained that after evaluating electrical costs paid for County owned properties, Kenyon staff designed a 1.15 mega watt system which will produce over 1.5 kilowatts of renewable green energy per year with an estimated savings of $500,000 to $1,000,000 over a twenty year period.  He noted that the Council currently pays ten cents per kilowatt hour for electricity for County facilities.  He explained that if Council agrees to the placement of a solar system on the landfill property the next step to be taken will be the negotiation of a Power Purchase Agreement, similar to the agreement executed by the Kent County Commissioners.    Mr. Dykstra said Kenyon Energy is currently building three solar systems in Kent County and will be constructing a facility for the Dorchester County local public school system.  He explained that in order for Kenyon to take advance of depreciation incentives from the Department of Treasury the solar system for Dorchester County must be constructed by the end of the year.  He explained that Kenyon staff will obtain all local agency approvals for the project. 

 

Susan Trice, whose property on Blinkhorn Road in Hurlock borders the landfill property asked for the exact location of the proposed site and whether there is any potential health hazards related to solar systems.  Mr. Dykstra explained that he is not aware of any studies that were conducted that prove there are health risks associated with solar systems, noting that there are no moving parts and that chemicals are not used.  Tom Moore, Public Works Director, explained that the proposed facility location is at the rear of the working face of the landfill and is located on the east side of the gravel pits.  Councilman Travers clarified that it is the old composting facility site. 

 

In response to a question from John Trice, resident, Mr. Dykstra said the proposed site is on flat land.    In response to a question from Councilman Price, Mr. Dykstra explained that there have been no findings that solar systems affect air or water quality, noting that the only sound that will be emanated will be a small hum from a convertor which will be fully secured and installed behind fencing.

 

Ken Heesh, Dorchester County resident, questioned whether the proposed facility is to be located near any farmland and what effect, if any, the solar panels will have on crops.   Councilman Newcomb said the proposed site is not located near any harvested farmland.  Mr. Dykstra explained that solar panels absorb and do not reflect light nor cause a glare.  

 

In response to a question from Donald Gray, resident, Mr. Dykstra said Kenyon Energy will be responsible for all capital costs, which he estimated will be slightly under $4 million, and that the Council will lease the land to the company.   He said the Council will be required to enter into a 20 year Power Purchase Agreement.   He explained that Kenyon staff will maintain the premises from the fence inward, including cutting the grass and the maintenance of the panels and fencing.    In response to a question from Mr. Gray, Mr. Dykstra said that no Kenyon Energy solar facilities have been constructed in the State of Maryland but noted that there are three systems currently being constructed in Caroline County. 

 

Based on an inquiry from Councilman Newcomb, Mr. Dykstra explained that upon the expiration of the Power Purchase Agreement, the Council can choose to renew or renegotiate the agreement or request that the facility be removed from County land and returned to its original condition at the expense of Kenyon Energy.

 

In response to a question from Mr. Trice, Mr. Dykstra said solar panels are warranted for 25 years but typically last 30 years.    Based on an inquiry from Mr. Heesh, Mr. Dykstra reiterated that the Council currently pays ten cents per kilowatt hour and that he is proposing a lower per kilowatt amount at a fixed rate per year. 

 

Councilman Travers motioned, and Council approved, to accept the proposal to build a renewable energy system on the County owned landfill property based on the following information: 1) there will be no capital cost to the County; 2) the County will lease the land; 3) an approximate savings on electrical costs will be achieved; and 4) Kenyon Energy will be responsible for maintenance of the facility including grass cutting and maintaining the solar panels.

 

The Council acknowledged that Kenyon Energy will be responsible for all costs to build the solar facility.   Additionally, the Council acknowledged that the facility will be fenced in and that Kenyon Energy will be responsible for all remedial and preventive maintenance of the equipment and maintenance of the grounds used for the project.     The Council requested that Mr. Dykstra provide a draft Power Purchase Agreement for Mr. Merryweather’s review. 

 

Based on an inquiry from Councilman Travers, Ms. Baynard clarified that Mr. Dykstra did not reference any figures during the public hearing in order to allow the Council the opportunity to consider whether to move forward or advertise for requests for proposals.  At Councilman Travers’ request, Mr. Dykstra said the proposed fee for electrical service is 8.3 cents per kilowatt hour.  In response to an inquiry from Mr. Merryweather, Mr. Moore confirmed that he spoke with staff at the Dorchester Renewable Energy, LLC, a Curtis Engine Company, who are working with Mr. Dykstra regarding the use of existing power lines at the landfill currently utilized by Curtis Engine for a methane gas collection system at the landfill.

 

Mr. Dykstra advised Council that he will provide periodic reports on the progress of the construction of the facility.  The Council thanked Mr. Dykstra for his presentation.

 

LEGISLATIVE SESSION

 

The Council adjourned into Legislative Session.  

PUBLIC HEARING                                                                                                                                          

AN ACT OF THE COUNTY COUNCIL OF DORCHESTER COUNTY, MARYLAND, ACTING PURSUANT TO ARTICLE 66B, SECTION 4.01 et.seq., GENERAL DEVELOPMENT REGULATIONS AND ZONING, OF THE ANNOTATED CODE OF MARYLAND, AND TITLE 27, SUBTITLE 01, CHAPTER 09, OF THE CODE OF MARYLAND REGULATIONS (COMAR) FOR HABITAT PROTECTION AREAS IN THE CRITICAL AREA, TO AMEND CHAPTER 140, SUBDIVISION REGULATIONS, ARTICLE XII, CRITICAL AREA PROTECTION, SECTION 140-54, INTRAFAMILY TRANSFERS, TO ADD ADDITIONAL STANDARDS AND PROCEDURES FOR INTRAFAMILY TRANSFER SUBDIVISIONS, AND TO AMEND CHAPTER 155, ZONING, ARTICLE VII, DISTRICT REGULATIONS, SECTION 155-13, TERMS DEFINED, SECTION 155-67, EXPANSION OR MODIFICATION OF NONCONFORMING USES OR STRUCTURES, SECTION 155-38, CA CRITICAL AREA PROTECTION DISTRICT, OF THE DORCHESTER COUNTY CODE, AND TO ADD SECTION 155-38K, BUFFER EXPANSION, TO ESTABLISH EXPANDED BUFFER STANDARDS AND PROCEDURES BY REQUIRING REGULATIONS THAT APPLY TO DEVELOPMENT WITHIN THE EXPANDED CRITICAL AREA BUFFER REGARDING BUILDING PERMITS, INTRAFAMILY TRANSFER SUBDIVISIONS, REASONABLE ACCOMMODATIONS FOR EMERGENCY SERVICES, FEE-IN-LIEU OF BUFFER MITIGATION, AND ADMINISTRATIVE VARIANCES. 

E. Thomas Merryweather, County Attorney, explained that a public hearing on a text amendment to the County’s Zoning Ordinance and Subdivision Regulations for refinements to the County’s Critical Area Program is being held.

 

Steve Dodd, Planning and Zoning Director, said staff at the Office of Planning & Zoning, the Planning Commission and the Critical Area Commission worked together for approximately two years to develop proposed refinements to the new Critical Area regulations that became effective March 8, 2010 in order to mitigate the impact of those regulations on Dorchester County residents.  He explained that pursuant to the new regulations, the tidewater buffer was expanded to 300 feet for property with hydric soils adjacent to the buffer which applies approximately 73% of the property in the County.  He noted that the legislation includes six proposed amendments and because he is not confident that the Critical Area Commission will approve all of them, asked the Council to include in any motion to adopt the legislation that each amendment is severable.  Mr. Dodd explained that this will allow the Critical Area Commission Chair the opportunity to approve certain amendments rather than reject the entire document.  He also asked the Council to include in any motion to adopt the legislation that the bill will become the later of 60 days after enactment or upon approval of the Critical Area Commission and/or Commission Chair. 

 

Mr. Dodd said the proposed amendments include the following: 1) to change the $1.50 square foot assessment for planting in the buffer to 40 cents per square foot; 2) to permit storm water management practices in the buffer if approved by the County’s Public Works staff with a 1 to 1 mitigation; 3)  to allow two proposed subdivision projects (a two lot and a three lot subdivision) to proceed, which were submitted before January 1, 2010 but for which final approval was not received by March 8th; 4) to add language that will establish a process by which local volunteer fire companies, particularly those located in the southern part of the County, can obtain approval to install a new access road, without appearing before the Board of Zoning Appeals; 5) to establish a new administrative variance process for property owners to obtain approval to add on a minor structure, such as a porch or deck, by increasing the footprint of the existing house by 30 percent or less or 500 square foot, from the Planning Commission instead of the Board of Appeals with the Planning and Zoning Director being responsible for final approval; 6) to clarify that one or two additional lots can be created in the Resource Conservation Area for intermediate family members and to establish standards and conditions for these intra family transfers.  

 

In response to an inquiry from Councilman Bradshaw, Mr. Dodd explained that if Margaret McHale, Critical Area Commission Chair, views these amendments as program refinements she can approve them under her authority as Chair but if she feels they are program amendments the full Critical Area Commission, a body of approximately 19 individuals appointed by the Governor, will have final approval, which will include a local public hearing process.

 

In response to a question from Councilman Bradshaw, Mr. Dodd stated his belief that Ms. McHale will not be willing to accept the proposed amendment to decrease the square foot assessment charge for planting but may approve the establishment of an administrative variance process because that proposal was developed with the assistance of Critical Area staff. 

 

There was no public comment.

 

The role call on the enactment of Bill No. 2012-1 was as follows, with the understanding that each amendment is severable and that Section III will be amended to state that the legislation will be effective the later of 60 days or upon approval by the Critical Area Commission: Newcomb-aye; Nichols-aye; Price-aye; Travers-aye; and Bradshaw-aye.

PUBLIC HEARING                                                                                                                                               

AN ACT OF THE COUNTY COUNCIL OF DORCHESTER COUNTY, MARYLAND PURSUANT TO THE AUTHORITY OF TITLE 15, SUBTITLE 8 OF THE STATE GOVERNMENT ARTICLE OF THE ANNOTATED CODE OF MARYLAND TO REPEAL CHAPTER 88 OF THE DORCHESTER COUNTY CODE ENTITLED CODE OF ETHICS AND TO REENACT CHAPTER 88 OF THE DORCHESTER COUNTY CODE ENTITLED ETHICS PROVISIONS FOR THE PURPOSE OF ENACTING A NEW PUBLIC LOCAL ETHICS LAW FOR DORCHESTER COUNTY ELECTED OFFICIALS, EMPLOYEES OR APPOINTEES, RELATING TO PUBLIC ETHICS ON A LOCAL LEVEL, INCLUDING CONFLICTS OF INTEREST, FINANCIAL DISCLOSURE AND LOBBYING DISCLOSURE, ESTABLISHING A LOCAL ETHICS COMMISSION; AND SPECIFYING CERTAIN PERSONNEL AND CHARACTERISTICS OF IT; PROVIDING CERTAIN DUTIES, RESPONSIBILITIES, POWERS AND PROCEDURES TO THE LOCAL ETHICS COMMISSION, TO PROVIDE FOR THE ENFORCEMENT OF THE ORDINANCE; AND GENERALLY RELATING TO THE REGULATION, CONTROL AND SUBJECT MATTER OF CONFLICTS OF INTEREST FINANCIAL DISCLOSURE, LOBBY DISCLOSURE AND ETHICAL CONDUCT ON THE PART OF DORCHESTER COUNTY OFFICIALS, EMPLOYEES AND APPOINTEES. 

Mr. Merryweather said a public hearing is being held on proposed legislation is to repeal and re-enact Chapter 88 of the Dorchester County Code entitled “Code of Ethics” pursuant to a change in State law enacted during the 2010 General Assembly session.    He advised that the intent of the new State law is that local jurisdictions’ Ethics Ordinances must be at least “equal” to State law where prior State law only required a local jurisdiction’s Ethics laws to be “similar” to the State.  He stated that the State Ethics Commission has reviewed and given preliminary approval for the proposed legislation.  

There was no public comment. 

 

At the recommendation of Mr. Merryweather, the Council deferred consideration of this bill until its May 15, 2012 meeting.

 

REGULAR SESSION

The Council convened into Regular Session.

MANAGERS COMMENTS

REQUEST TO PURCHASE POWER STRETCHERS-EMERGENCY MEDICAL SERVICES/EMERGENCY SERVICES

 

The Council agreed to waive bids and approved the request of Michael Faith, Emergency Services Director, to purchase five power stretchers, from Stryker EMS Equipment at the cost of $13,910.12 per unit for total of $67,050.60.  The Council acknowledged that three quotes were obtained. 

 

GRANT APPLICATION REQUESTS-MARYLAND INSTITUTE FOR EMERGENCY MEDICAL SERVICES SYSTEMS-CAD UPGRADE

 

The Council approved the request of Mr. Faith to submit a grant application to the Maryland Institute for Emergency Medical Services Systems for funding in the amount of $7,447.20 with a local match of $4,964.80 from the current 911 Communications Center budget for a total of $12,412 to upgrade the Computer Aided Dispatch Interface which is used to transfer critical data to the reporting system.

 

TRAFFIC SAFETY COMMITTEE RECOMMENDATIONS   

 

Ms. Baynard presented the Council with recommendations from the Traffic Safety Committee members based on items discussed at an April 23, 2012 meeting.

 

Request for Additional Speed Limit Signage-Newhart Mill Road (Seaford, DE)

 

She noted that the Committee members reconsidered a residents’ request for speed limit signage on Newhart Mill Road.  She said they reviewed a traffic study that was conducted on the roadway which indicated that the 85th percentile speed was 56.2 mph with 20% of the motorists exceeding the speed, 100 of which, by more than 10 miles.  The Council approved the recommendation of the Committee members to install a total of four 40 mph speed limit signs as requested by a resident with the proposed sign locations being provided by Public Works Department staff and more specifically at access points on the road and where Windsor Road intersects with

Newhart Mill Road.

Request for Child at Play Sign-Vicinity of 4364-4374 Egypt Road (Cambridge)

 

Based on the Committee members’ recommendation, the Council agreed to offer to a resident who requested a Child At Play sign in the vicinity of 4364-4374 Egypt Road the installation of two of these types of signs, one in each direction, under the County’s standard policy, which is a 50% cost share between the owner and County.

 

Speed Limit Signage Request-Cokesbury Road (Rhodesdale)

 

Ms. Baynard noted that the Committee members had deferred a resident’s request for speed limit signs on Cokesbury Road to order for a traffic study to be conducted.  She noted that the traffic study was conducted in late March, early April 2012 and that the 85th percentile speed was 47.2 mph with only 6.8% of the motorists exceeding the speed limit and only one vehicle exceeding by more than 10%.  She said based on the average and median speed of approximately 40 mph the road is classified as low volume.   

 

The Council approved the Committee members’ recommendation to not install a 35 mph speed limit sign based on the results of the traffic study.

 

REQUEST TO ADVERTISE FOR PROPOSALS-CULVERT PIPE-PUBLIC WORKS

 

The Council approved the request of Mr. Moore to advertise a request for proposals for supplying aluminized type 2 and HDPE culvert pipe for 2012-2013.

 

LETTER OF SUPPORT REQUEST-WATERMAN’S TRUST GRANT APPLICATION-OYSTER RESTORATION PROJECT

 

The Council denied the written request of Mike Carbone, Executive Director, for a letter of support for the Waterman’s Trust grant application for an oyster restoration project for leased oyster beds in Fishing Bay with Councilmen Price and Travers opposing.

 

EMERGENCY TRANSITIONAL HOUSING SERVICES/HOMELESS PREVENTION PROGRAM FY13-15 GRANT APPLICATION-SOCIAL SERVICES

 

The Council approved the request of Kathleen Rineholt, Family Services Supervisor, Dorchester County Department of Social Services, to submit an Emergency and Transitional Housing Services application for $28,033 per year (FY13 to FY15) plus $31,000 from a bonus pool for a total of $115,099 with no local match and a Homeless Prevention Program application for $5,045 per year (FY13 to FY15) plus $5,265 from the bonus pool for a total of $20,400 with no local match.

 

TRAVEL REQUEST FOR MCAA CONFERENCE AND TRAINING-DETENTION CENTER

 

The Council approved the request of Warden Steve Mills for authorization for senior staff and himself to attend the Maryland Correctional Administrators Association (MCAA) Conference and Training in Ocean City from June 3 to June 5, 2012 at the cost of $792 for registration from the FY12 Detention Center budget.  The Council acknowledged that staff will pay for lodging.

 

REQUEST TO ADOPT REVISED BYLAWS-DORCHESTER COMMUNITY PARTNERSHIP FOR CHILDREN & FAMILIES

 

The Council approved the request of Nancy Shockley, Local Management Board Director, to adopt new By-Laws for the Dorchester Community Partnership for Children & Families based on comments received during a recent monitoring visit in order to ensure compliance with the Governor’s Office for Children Policies and Procedures Manual (2011).  The Council acknowledged that these changes include: 1) reducing minimum membership to 12 in Article IV, Section 1; 2) requiring that the Partnership must meet a least quarterly, unless a waiver is granted by the Governor’s Office for Children, for a minimum of four annual meetings in Article VII, Section 1; 3) defining a quorum as 51% and 25% of the ex-officio membership of the existing voting board members in Article VII, Section 5; and 4) adding an indemnification clause to Article VIII.

 

REQUEST TO ADVERTISE FOR PROPOSALS-AUDIO GUIDE-HARRIET TUBMAN UNDERGROUND RAILROAD BYWAY

 

The Council approved the request of Amanda Fenstermaker, Tourism Director, to advertise a request for proposals for the development of an audio guide for the Harriet Tubman Underground Railroad Byway.  The Council acknowledged that the audio guide project will be paid for with Maryland Heritage Area Authority and Federal Highway Administration grant funds.

 

REQUEST FOR FUNDING FOR 2012 SUMMER NATURAL RESOURCES CAMP-RESOURCE, CONSERVATION & DEVELOPMENT

 

The Council approved the request of Jim Newcomb, Soil Conservation District Manager, for a $100 contribution for the 2012 Summer Natural Resources Camp entitled “The Land & Water Connection” for middle school aged children.

 

REIMBURSEMENT REQUEST-WATER AND SEWER SERVICES-WEST VIENNA-TOWN OF VIENNA

 

The Council approved the request of the Town of Vienna Commissioners for reimbursement of water and sewer services for the West Vienna area from January 1, 2011 to December 31, 2011 of $9,310 which includes $3,800 for disconnected customers and $6,650 for delinquent accounts.  The Council acknowledged that payment is made in accordance with the Memorandum of Understanding between the County and the Town of Vienna for residents of the unincorporated area of West Vienna.

 

SURPLUS PROPERTY DECLARATION

 

The Council agreed to declare the following property surplus with Councilman Bradshaw opposing: 1) HP Desk Jet 3650 Printer-inoperable; and 2) various items in Public Works Department as noted on the attached memo. The Council agreed that these items can be advertised for surplus sale and requested that scrap metal prices also be obtained.  The Council acknowledged that the advertisement will include the provision that the Council shall have the right to reject any or all parts of the bids if it is in the best interest of the County. The Council further acknowledged that the following items were previously declared surplus and will be advertised for sale with the above referenced items: 1) 1992 Chevrolet Caprice, previously used as an inmate transport vehicle; 2) seven desks (various sizes); 3) mounted wall board; 4) right return desk set; 5) left return desk set; 6) box of trays; 7) dry erase board; 8) small metal table.  Additionally, the Council recognized that Mr. Moore may have other items that need to be declared surplus and will submit them promptly in order that they may be included in the sale.   Ms. Baynard reminded Council that during the last surplus sale a scrap metal dealer submitted scrap metal prices and also participated in the bid process.

COUNCIL’S CORRESPONDENCE/TELEPHONE POLL CONFIRMATIONS

 

Council’s Correspondence

 

Ms. Baynard noted that in the interim between meetings Council agreed to submit a letter to the Governor’s Office of Crime Control & Prevention in support of the City of Cambridge/Cambridge Police Departments 2013 Safe Streets Application based on the Local Management Board Director’s recommendation by a 5 to 0 vote.

 

Telephone Poll Confirmations

 

She stated that in the interim between meetings Council, by means of a poll, took the following actions: 1)approved a request to submit a Governor’s Office of Crime Control & Prevention grant application by the Sheriff’s Office entitled “Sex Offender Monitoring” for $7,989 to fund overtime for the Deputy assigned to sex offender monitoring, with no cash or in-kind match by a 5 to 0 vote; 2) agreed to the submission of a Governor’s Office of Crime Control & Prevention grant application by the Sheriff’s Office entitled “Body Armor for Local Law Enforcement” for $23,301 with a cash match of $23,301, which will be covered under the United States Department of Justice Bulletproof Vest Partnership Grant, by a 5 to 0 vote; 3) approved the request of Brett Wilson, Circuit Court Judge, to single source with Reed Security Systems, Inc. for the replacement of a security camera within the Circuit Courthouse at the cost of $2,304.76 from the Transfer Tax Fund by a 5 to 0 vote.  The Council acknowledged that the request to single source is below the County’s bid limit and that the camera is vital to security of the Court House. 

 

GRANT APPLICATION REQUEST-GOVERNORS OFFICE OF CRIME CONTROL & PREVENTION-GUN VIOLENCE REDUCTION-SHERIFFS’ OFFICE

 

The Council approved a request for the submission of a Governor’s Office of Crime Control & Prevention grant application entitled “Gun Violence Reduction” by the Sheriff’s Office for funding in the amount of $23,170 with no cash match for the period of July 1, 2012 to June 30, 2013 to pay for overtime support for implementing and developing strategies specifically intended to reduce gun related crime. 

 

GRANT APPLICATION REQUEST-GOVERNOR’S OFFICE OF CRIME CONTROL & PREVENTION