Meeting Minutes

Meeting Minutes
posted: 10/03/12

County Council Meeting Minutes


September 18, 2012

County Council of Dorchester County

Regular Meeting Minutes

September 18, 2012

 

The County Council of Dorchester County met in regular session on September 18, 2012 with the following members present: Present were Jay L. Newcomb, President; William V. Nichols, Vice President; Ricky Travers; Rick Price and Tom Bradshaw. Also present were Jane Baynard, County Manager and Donna Lane, Executive Administrative Specialist.

 

REGULAR SESSION

 

EXECUTIVE SESSION

The Council adjourned from a Regular Session and convened in a closed Executive Session pursuant to State Government Article pursuant to §10-508(A)(3) to consider the acquisition of real property for a public purpose and matters directly related thereto; pursuant to §10-508(A)(10) to discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including (i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans; pursuant to §10-508(A)(1) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; and pursuant to §10-508(A)(7) to consult with counsel to obtain advice on a legal matter.

 

Voting in favor of the closed Executive Session were all Council members.

 

REGULAR SESSION

 

INVOCATION AND PLEDGE OF ALLEGIANCE

A moment of silence was held for J. Christopher Stephens, the United States Ambassador to Libya, who was fatally injured in an attack on the U.S. Consulate in the eastern city of Benghazi.   Councilman Bradshaw led the invocation and the pledge of allegiance. 

 

CALL FOR ADDITIONS OR DELETIONS TO AGENDA

 

The Council agreed to remove from the agenda a request to modify a property maintenance contract in order for the County Manager to obtain additional information.

 

APPROVAL OF MINUTES- SEPTEMBER 4, 2012

The Council approved the minutes of September 4, 2012. 

APPROVAL OF DISBURSEMENTS

The Council approved vouchers as presented with Councilman Nichols abstaining for reimbursement for his auto mileage expense.

 

FINANICAL REPORT: CASH AND INVESTMENTS 

Councilman Newcomb reported total cash and investments as $7,826,691.80

EXECUTIVE SESSION SUMMARY

The County Council of Dorchester County convened in an Executive Session at 4:30 p.m. on September 18, 2012 in a closed session at Room 110, County Office Building, 501 Court Lane, Cambridge, Maryland, pursuant to the State Government Article pursuant to §10-508(A)(3) to consider the acquisition of real property for a public purpose and matters directly related thereto; pursuant to §10-508(A)(10) to discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including (i) the deployment of fire and police services and staff; and  (ii) the development and implementation of emergency plans; pursuant to §10-508(A)(1) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; and pursuant to §10-508(A)(7) to consult with counsel to obtain legal advice on a legal matter.

 

Motion made, seconded and carried to conduct a closed session pursuant to the above.  All members of the Council voted in the affirmative to conduct the closed session for the purposes stated above and to discuss the topics listed above.

 

Councilman Newcomb announced that the Council reconvened into an Executive Session at 7:45 p.m. on September 4, 2012 to discuss a public security matter relating to the Sheriff’s Office.   He further announced that the Council convened into an Executive Session at 4:30 p.m. on September 18, 2012 to discuss the following items: 1) discussed long term leasing options for a County Office; 2) discussed a public security matter relating to the development and implementation of emergency plans-requested additional information; 3) approved the request submitted by the Assistant Planning and Zoning Director to hire an individual to fill a vacant GIS Specialist position by a 5 to 0 vote; 4) deferred the request of the Maintenance Director to hire an individual to fill a vacant Custodian position; 5) approved the request of the Finance Director to hire an individual to fill a vacant Fiscal Clerk position due to an employee resignation by a 5 to 0 vote; 6) confirmed the action of the Circuit Court Judge to promote an individual to Family Support Services Coordinator, a grant funded position, by a 5 to 0 vote; 7) confirmed the Sheriff’s promotion of an employee to Corporal by a 5 to 0 vote; 8) discussed with Special Legal Counsel a legal opinion specific to local code enforcement.

The above information is being provided to the public pursuant to and in compliance with Section 10-509(b) and (c) of the State Government Article. 

REGULAR SESSION

PROCLAMATION-PREPAREDNESS MONTH-SEPTEMBER 2012

 

Councilman Newcomb announced that the Council has executed a proclamation declaring September 2012 as Emergency Preparedness Month but stated that due to the current weather conditions Steve Garvin, Emergency Planner, was unable to attend to accept the proclamation.

 

COMMENDATION-CHRISTIANA CUNNINGHAM-ADAMS               

 

The Council presented a proclamation to Christiana Cunningham-Adams for donating photographs of Dorchester County taken by her late husband, George W. Adams, which have been placed along the corridor of the County Office Building. 

 

INTRODUCTION-DR. THOMAS CHICCONE, REGIONAL MEDICAL DIRECTOR

 

Scott Wheatley, Paramedic and Quality Assurance Officer, introduced Dr. Thomas Chiccone, Regional Medical Director, who is the Acting Medical Director for Dorchester County until Dr. Cindy Shen, the County’s Medical Director, returns from military deployment.

 

Dr. Chiccone expressed his pleasure at being able to serve the Council and County residents.

 

DORCHESTER CITIZENS FOR SAFE ENERGY

 

Libby Nagel, on behalf of the members of Dorchester Citizens for Safe Energy, thanked the Council for its efforts in opposing the Mid Atlantic Power Pathway project and for supporting the members of the Dorchester Citizens for Safe Energy in their mutual goal to preserve the County’s historical and cultural life as well as its agricultural and seafood industries.    Lin Spicer and Bill Malkus, members, echoed Ms. Nagel’s expression of appreciation.

 

Based on a request from Ms. Nagel, the Council asked that Steve Dodd, Planning and Zoning Director, and Charles MacLeod, Special Legal Counsel, provide information regarding actions that may be considered relating the County’s Comprehensive Plan and/or any legislative remedies that may be pursued to require that permits must be obtained for the installation of high voltage transmission lines in Dorchester County or to require underground installation of such lines.

 

Mr. Spicer said the Dorchester Citizens for Safe Energy is not disbanding and encouraged Council to contact any of the organization’s members if they can assist them in the future.   He commended Ms. Nagel for her unwavering dedication to preserving the County’s rural legacy.

 

On behalf of the Council, Councilman Nichols commended Ms. Nagel, Mr. Spicer, Mr. Malkus and the remaining Dorchester Citizens for Safe Energy members for their commitment and assistance in opposing the Mid Atlantic Power Pathway project.   He noted that a public hearing was held on the proposed project and over 800 individuals attended that hearing in opposition to the project.

 

Councilman Bradshaw said he also attended the public hearing as a representative of a heritage organization prior to being elected as a Council member and then worked with the current Council to oppose the project and thanked the Council and the Dorchester Citizens for Safe Energy members for their commitment to preserving the County’s rural heritage.

 

CONFIRMATION-RESCHEDULING OF DATE OF PRESENTATION-PROPOSED REDISTRICTING PLAN                            

 

Jane Baynard, County Manager, said one of the functions of the Redistricting Commission is to present a proposed redistricting plan to the County Council and advised that due to recent confusion regarding advertising the initial presentation, she has asked the Redistricting Commission members to consider rescheduling the date of the presentation of the plan to January 8, 2013.  Pete Macinta, Chair, was present at the meeting and confirmed the Redistricting Commission members’ unanimous concurrence to reschedule the date of the presentation until the first meeting in January.

 

2013 MARYLAND GENERAL ASSEMBLY LEGISLATIVE SESSION DISCUSSION     

 

Ms. Baynard reminded the Council that they will meet with the local delegation in Annapolis on November 13, 2012 regarding legislative initiatives for the 2013 Maryland General Assembly Legislative Session.    She noted that correspondence was sent to Department Heads, elected officials and the municipalities in the County asking them to forward any proposed legislative initiatives and those comments were provided to Council prior to this meeting.

 

Ms. Baynard said during the last two Maryland General Assembly Legislative sessions, pursuant to Council’s request, Senator Richard Colburn has drafted the requested “Privilege Tax” bill to authorize the Council to impose by ordinance a privilege tax on certain public utilities, persons or corporations engaged in the business of transmitting electricity through one or more long distance, extra-high voltage electric transmission lines located above ground in Dorchester County.  She noted that Delegates Adelaide Eckardt, Rudolph Cane and Jeannie Haddaway-Riccio had not supported crossfiling the legislation.    The Council agreed to not pursue the “Privilege Tax” legislation at this time.   

The Council agreed to include the following as topics of discussion with the delegation during its November 13th meeting: 1) local budget impacts, including; a) the restoration of highway user revenues; and b) the cost of the shifting by the State of a portion of the pensions for teachers.

Council will discuss legislative initiatives to include: 1) a request for support of the possible expansion of Sunday turkey hunting on public land in Dorchester County pursuant to a request from Senator Colburn; 2) requiring funding for State mandates including the Watershed Implementation Plan; and 3) the extension of the deadline for the submission of the County’s Phase II Watershed Implementation Plan.  Amy Craig, Clerk of the Courts, reminded Council of a revision of State law to allow qualified organizations, including volunteer fire companies, to hold bingo events on Sundays in Dorchester County and Council agreed to add the item to its discussion topics.

 

The Council acknowledged that Ms. Baynard and Michael Spears, Finance Director, are developing proposed language regarding future impacts of Maintenance of Effort for Council’s consideration at its October 2, 2012 meeting.  

 

Council deferred a request from Keasha Haythe, Economic Development Director, to amend Article 2 B entitled “Alcoholic Beverages” to authorize the issuance of a micro-brewery license in Dorchester County contingent upon a report from the Board of License Commissioners.

 

CONTINUED DISCUSSION-REQUEST TO EXPEND FY13 BUDGET FUNDS-DELMARVA COMMUNITY SERVICES       

 

Santo Grande, President/CEO, Delmarva Community Services, addressed Council and said the committee the Council formed to discuss possible alternatives to meet the needs of senior citizens in the South Dorchester area of the County met on September 13, 2012.  He noted that the committee consists of Nancy Hastings, organizer of the South Dorchester Community Conversation event; Ms. Baynard; Mr. Spears; Mary Handley, Delmarva Community Services Mobility Manager and Cathy Frey, Delmarva Community Services Finance Director, and himself.    He said the committee members agreed that Delmarva Community Services will do the following: 1) continue the existing door to door transportation services with a 24 hour notice on Tuesdays in the South Dorchester area; 2) provide transportation services to three identified vulnerable seniors to and from the South Dorchester Satellite Program each week as requested; 3) expand demand response service in the South Dorchester area to Thursdays within prescribed hours and route.  Mr. Grande advised that Delmarva Community Services will also continue to provide dialysis transportation within the confines of current services and continue to operate two Senior Centers, three days a week, in the City of Cambridge and the Town of Hurlock.

 

In light of this agreement, the Council approved the request of Mr. Grande to use $59,582 of the FY13 County’s budget allocation to Delmarva Community Services as a local match for public transportation grants from the Maryland Transit Administration and the balance of $5,925 to support the Senior Information and Assistance Program.  The Council recognized that this action alters its FY13 budget decision that the County’s discretionary appropriation to Delmarva Community Services be allocated as follows: a total of $45,000 for the continued operation of the three adult day programs in the County  ($15,000 for each) with the remaining $20,507 to fund medical transportation. 

CONTINUED DISCUSSION-REQUEST FOR FUNDING-LLOYDS VOLUNTEER FIRE COMPANY-MARTIN PEPPER         

 

Pursuant to Council’s request, Martin Pepper, Chief, Lloyds Volunteer Fire Company, provided the following information to support his August 7, 2012 request for budget funding for the station:  calls answered in the past year; Internal Revenue Service Form 990 Return of Organization Exempt from Income Tax; Articles of Revival of Incorporation; By-Laws; membership roster; and list of officers.  Based on an inquiry from Mr. Pepper, the Council acknowledged receipt of correspondence dated September 11, 2012 from J.B. Tieder, President, Dorchester County Volunteer Firemen’s Association, in which he advised that the Association members have elected not to take a position based on their prior decisions to not become involved in the business proceedings of any member company in the Association.  Mr. Pepper expressed his understanding that Amelia Wright, resident, sent a letter to the Council commending members of the Lloyds Volunteer Fire Company for repairing her dry hydrant. 

 

Councilman Price questioned the legal definition of an “active firefighting” organization, pursuant to the Public Safety Article of the Annotated Code of Maryland relating to contribution of money to volunteer fire companies by Dorchester County.    Councilman Newcomb expressed his understanding that each volunteer fire company has a separate definition of an “active firefighter”.   Councilman Newcomb briefly reviewed by Bylaws provided by Mr. Pepper and noted that an active member must reside within two miles of the fire company.

 

In response to questions from Councilman Travers, Mr. Pepper said the County’s 911 Communications Center alerts Lloyds’ members and that they do respond to calls for service, of which there were 44 in the past year.  He noted that fire company members are also involved in community service projects and that Forestry Division of the Department of Natural Resources has provided them support in the form of equipment and supplies to fight wildfires.   

 

Councilman Travers said the County had previously received clarification from Special Legal Counsel that he can participate in the disposition of Mr. Pepper’s request for funding for Lloyds, even though he is a member of that station.    A motion to approve Mr. Pepper’s request for funding for the Lloyds Volunteer Fire Company failed with Councilmen Price, Nichols and Newcomb opposing.    Councilman Newcomb explained that his opposition is based on comments from constituents and members of other volunteer fire companies that Lloyds is a substation and not a modified or equipped station and further advised that he would like an opportunity to gather more information. 

 

PRESENTATION-206 CHOPTANK AVENUE-CROSBY ASSOCIATES                                                                              

Timothy Crosby, Principal, Crosby Associates, presented his offer of $5,000 plus appropriate costs of settlement and related expenses to purchase 206 Choptank Avenue, Cambridge, Maryland, a County owned property, which was acquired at tax sale.  He said it is his and his partners’ intention to restore the existing building in accordance with Maryland Historical Trust and Cambridge Historic Preservation Commission guidelines and to build an addition of approximately 900 square feet at an estimated cost of $150,000.  He said access to the interior of the structure has not been available and that he is hopeful that the interior features can be retained and restored.  Mr. Crosby explained that he anticipates that the building is structurally sound but in need of significant modifications including a new foundation and additional support for the existing frame.   He estimated that the resale price will be between $185,000 and $210,000 and advised that if it is not sold within 90 days of completion the home will become his primary residence.   Mr. Crosby estimated that the planning process to renovate the home will take three months and that upon approval of the Cambridge Historic District Commission and the issuance of a building permit construction will begin in early spring of 2013 with a completion date prior to the end of June.  

 

Mr. Crosby explained that his partners for this project are Mr. Allen Harr and Ann Cybulski.  He said they have been associates for over 25 years and have worked together to renovate and restore historic properties in Pennsylvania.   He explained that they are currently under contract to purchase 513 Court Lane in Cambridge and will not seek grant or other funding for the renovations to 206 Choptank Avenue.  He said he and his partners will assume responsibility after settlement to maintain the property and to ensure that no further deterioration will occur.  He stressed that there are no plans to demolish the property.  

 

The Council accepted Mr. Crosby’s purchase offer, on behalf of Crosby Associates, Inc., of $5,000 plus appropriate costs of settlement and related expenses for 206 Choptank Avenue, Cambridge, Maryland and noted that E. Thomas Merryweather, County Attorney, and Michael Spears, Finance Director, will contact Mr. Crosby shortly regarding the disposition of this property.

 

LEGISLATIVE SESSION

 

The Council adjourned into Legislative Session.

 

Bill No. 2012-6 AN ACT OF THE COUNTY COUNCIL OF DORCHESTER COUNTY, MARYLAND, ACTING PURSUANT TO ARTICLE 66B, SECTION 4.01 ET.SEQ., GENERAL DEVELOPMENT REGULATIONS AND ZONING, OF THE ANNOTATED CODE OF MARYLAND, TO AMEND CHAPTER 140, SUBDIVISION REGULATIONS, ARTICLE II, SECTION 140-6, TERMS DEFINED, SECTION 140-4, APPLICABILITY OF PROVISIONS, SECTION 140-21, APPROVAL PROCEDURES, SECTION 140-25, GENERAL REQUIREMENTS, OF THE DORCHESTER COUNTY CODE, TO ESTABLISH STANDARDS AND PROCEDURES BY REQUIRING REGULATIONS THAT APPLY TO DEVELOPMENT WITHIN DESIGNATED TIER AREAS AS ESTABLISHED IN THE SUSTAINABLE GROWTH AND AGRICULTURAL PRESERVATION ACT (SB 236).

 

Ms. Baynard said Bill No. 2012-6 is to amend Chapter 140, Subdivision Regulations, Article II, Section 140-6, “Terms Defined,” Section 140-4, “Applicability of Provisions,” Section 140-21, “Approval Procedures,” Section 140-25, “General Requirements,” of the Dorchester County Code, to establish standards and procedures by requiring regulations that apply to development within designated tier areas as established in the Sustainable Growth and Agricultural Preservation Act (Senate Bill 236).    She explained that the Tier Map required by the Sustainable Growth and Agricultural Preservation Act will be adopted by separate resolution and will be presented simultaneously with the bill after the public hearing.

 

Councilman Bradshaw expressed his opinion that the Sustainable Growth and Agricultural Preservation Act of 2012 negatively impacts residents and home ownership in outlying areas of the County.  He said he is not in favor of this or any State regulatory action that may usurp local authority.  Councilman Nichols and Councilman Price concurred.  Councilman Bradshaw expressed his opinion that acts taken by the Maryland Department of Environment should be regulated by the local legislature.  

The Council agreed to proceed with publication of a public hearing on this matter. 

REGULAR SESSION

MANAGERS COMMENTS

REQUEST TO USE PARKING LOT/ELECTRICAL OUTLETS-HEALTH FREEDOM WALK

 

The Council approved the request of William Jarmon, Local Organizer, of the Health Freedom Celebration Walk and Jeanne Charlestown Director/Founder of Health Freedom, Inc. Community Health Awareness & Monitoring Program, for use of the Dorchester County parking lot on Saturday, September 29, 2012 from 7:00 a.m. to 1:00 p.m. for parking and non-profit vendors and the outdoor electrical unit for their PA system, use of picnic tables, patio area facing the creek and existing trash receptacles.   The Council acknowledged that the organizers will provide tables, chairs and trash bags and will rent and place a portable toilet in a designated area of the County’s parking lot.  Additionally, the Council acknowledged that the organizers will contact the City of Cambridge to obtain the following: noise variance; assistance from City police along walk route and extra public trash receptacles.

 

TRAFFIC SAFETY COMMITTEE REFERRAL-MIDDLETOWN BRANCH ROAD-LIBBY NAGEL

 

The Council agreed to forward to the Traffic Safety Committee the request of Libby Nagel, resident, for the evaluation of the need for posting curve signs and lowering the speed limit on turns on Middletown Branch Road based on several accidents that occurred on that roadway.  The Council acknowledged that Ms. Nagel is willing to pay signage, if recommended by the Committee members and approved by Council.

 

 

SENIOR CARE PLAN APPROVAL-SOCIAL SERVICES                                                                                         

 

The Council approved the request of William McDonnell, Social Services Director, to continue the Senior Care Program with Maryland Department of Aging funding in the amount of $100,000 for the period of July 1, 2012 to June 30, 2013 with no local match.  The Council recognized that the Dorchester County Department of Social Services is the lead agency for the Senior Care Program and is partnering with the Maryland Department of Aging, the Dorchester County Health Department, and the Dorchester County Council.    Additionally, the Council acknowledged that the funding will provide services for individuals over sixty-five years of age who are moderately to severely disabled and may be at risk of nursing home placement. 

 

SURPLUS PROPERTY DECLARATION/REQUEST FOR DONATION-911 CENTER-RESCUE FIRE COMPANY

 

The Council agreed to declare two dispatch consoles that were removed from the 911 Communication Center as surplus property and declared construction debris from the Center as surplus for disposal.  Additionally, the Council approved the request of Bob Phillips, on behalf of the Rescue Fire Company, Inc., for the donation of the two dispatch consoles.  The Council acknowledged that Mr. Phillips will pick up and haul the consoles and that he will coordinate with 911 Communications Center staff to schedule pick up of the referenced surplus property.   Councilman Newcomb asked Mr. Phillips to advise local volunteer fire companies of the availability of desks that were declared surplus for which no bids were received.

 

U.S. DEPARTMENT OF AGRICULTURE GRANT APPLICATION REQUEST-RURAL DEVELOPMENT ADMINISTRATION-SHERIFF’S OFFICE

 

The Council approved the request of Sheriff James Phillips to submit a grant application to the United State Department of Agriculture through the Rural Development Administration under the Community Facilities Program in the amount of $239,396 to purchase six vehicles and equipment for those units which includes $131,667.80 from the granting entity and a cash match of $107,728.20 that will be provided from the County’s Excise Tax Fund.   Councilman Nichols opposed.  The Council recognized that the vehicle approved in the FY13 budget for the Sheriff’s Office is counted as one of these six vehicles.   Councilman Price said he voted in favor of seeking the grant funds and using Excise Tax Funds as a match in lieu of redirecting budget funding for the purchase and expressed concern that the Excise Tax Funds may be completely exhausted if they are utilized for this purpose.   The Council also agreed that the Excise Tax Funds for the Sheriff’s Office can only be used as matching funds for this specific grant.

CONFIRMATION-PURCHASE OF PUBLIC SAFETY EQUIPMENT-SHERIFF’S OFFICE/EXECUTION OF FEDERAL AVIATION ADMINISTRATION GRANT-AIRPORT                      

 

Purchase of Public Safety Equipment

 

Council confirmed its action to waive bids and purchase public safety equipment for the Sheriff’s Office at the request of Sheriff Phillips from a vendor who submitted the lowest quote, under a Prince George’s County contract, at the cost of $15,025.04 using Excise Tax Funds.   

 

Execution of Federal Aviation Administration Grant Award-Airport Runway Extension Project

 

The Council confirmed the execution of a Federal Aviation Administration Grant Agreement for an award in the amount of $77,013 for the Cambridge-Dorchester Airport runway extension-obstruction identification, environmental coordination and Airport Layout Plan Update Project due to a Wednesday, September 11, 2012 deadline for the submission of the grant agreements.  The Council acknowledged that $77,013 represents 90% of the total cost of the project ($85,570); that the local share of 5% ($4,278.50) is budgeted in the FY 2011 Capital budget and the remaining 5% ($4,278.50) will be paid with Maryland Aviation Administration grant funds.   The Council recognized its August 21, 2012 approval of the submission of the application for this grant funding.

 

SPECIAL EVENTS AGREEMENT-HORN POINT SPAT DASH RUN-HORN POINT LABORATORY-EMERGENCY MEDICAL SERVICES

The Council agreed to enter into a Special Events Agreement between Horn Point Laboratory, the County Council, and the Emergency Medical Services Division to provide emergency medical services for the Horn Point Spat Dash, a 5k/10k Run Chesapeake Man Endurance Festival, on October 13, 2012 from 8:00 a.m. to 10:30 a.m.  The Council recognized that under this agreement one committed Basic Life Support ambulance (at the rate of $150) and two Basic Life Support providers will be provided. Additionally the Council acknowledged that a Certificate of Insurance naming Dorchester County as the Certificate Holder for the event will be provided by Horn Point Laboratory.   

REQUEST FOR TRADE PERMIT WAIVER-MUNICIPAL EVENTS

 

Based on a request from Councilman Price to consider waiving fees for municipalities for trade permits under the County’s Building Code at its August 21, 2012 meeting, the Council reviewed information provided by Steve Dodd, Planning and Zoning Director, regarding these fees.  The Council acknowledged that it does not have the authority to waive permit requirements and requested that a legal opinion be obtained as to whether legislative action can be taken to provide for a permit exception.

PURCHASE POLICY STATEMENT-PAPER AND CLEANING SUPPLIES     

The Council reviewed a resolution to adopt a policy defining procedures for the acquisition of cleaning supplies and paper products.  The Council recognized that the policy would require Department Heads to seek prices for these supplies from no less than three qualified vendors each quarter and authorized them to select only the lowest respondent for the product(s).   

C. R. Newman, Maintenance Director, noted that he currently orders paper and cleaning supplies pursuant to the County’s purchasing policies and procedures for the County Office Building and the Circuit Court.  He expressed his belief that local businesses should be supported and that Department Heads should solicit prices from local vendors. 

A motion to consolidate the purchase of paper and cleaning supplies by using one single point of contact for County Departments/Divisions and a second single point of contact for the Public Safety Complex failed due to lack of a second.   The Council took no further action.  

SURPLUS PROPERTY BID AWARD                                                                                                                                            

 

Ms. Baynard noted that Robert Willey, Assistant Finance Director, has submitted recommendations to award surplus property to the highest bidder and to reject the following bids in the interest of fairness because they were not submitted in the proper format as noted in the request for proposals: 1) a bid of a single amount for more than one item; 2) any bid submitted on a weight basis (per CWT); 3) any bids submitted on a form other than the “Surplus Property Bid” form provided to prospective bidders.  The Council requested that the tabulation of submitted bids be provided to Tom Moore, Public Works Director, for his review prior to disposition.   The Council clarified that the surplus property bid award will be held at its October 2, 2012 meeting and that notification regarding the change in the award date will be uploaded to the County’s website.

 

BOARD APPOINTMENTS                                              

 

Property Tax Assessment Appeal Board

 

The Council confirmed for the record that Governor Martin O’Malley appointed Ronald Jones to the Property Tax Assessment Appeal Board for a five year term commencing on June 2, 2012 and expiring on June 2, 2017, based on Council’s recommendation.  The Council recognized that three names must be submitted to the Governor in order that the alternate member position on the Board can be filled.

 

Upper Shore Workforce Investment Board

 

The Council approved the following requests of Dan McDermott, Executive Director, regarding appointments to the Upper Shore Workforce Investment Board:   1) to reappoint Gilbert Cephas as organized labor representative for a three year term to expire June 30, 2015; 2) to appoint Phillip Bramble as the Board of Education representative to replace Dr. Gwen Handy who is not interested in continuing to serve; 3) to appoint Gale Collins as the private sector representative to replace Mr. Bramble based on his appointment as Board of Education representative for a three year term to expire on June 30, 2015; and 4) to appoint Heather Hillaert, Cambridge International Human Resources Director, as a private sector representative for a three year term to expire June 30, 2015.  Councilman Nichols abstained as to this appointment due to a conflict of interest.

 

Sanitary Commission

 

The Council approved the request of the Sanitary Commission members to reappoint Clinton Waters to a six year term which will expire on December 31, 2018.

 

Public Guardianship Review Board

 

The Council approved the request of Mr. McDonnell to reappoint Chico Simmons and Alynda Randolph as disabled representatives on the Public Guardianship Review Board for a three year term to expire on August 30, 2015.

 

TELEPHONE POLL CONFIRMATIONS                      

 

Ms. Baynard announced that in the interim between meetings Council took the following actions by means of a poll: 1) approved the request of the Dorchester Skipjack Committee to post reserved signage along the County Office Building’s bulkhead from Friday, September 21 to Saturday, September 22, 2012 for visiting skipjacks during the 16th Annual Choptank Heritage Skipjack Race by a 5 to 0 vote; and 2) approved the request of the Choptank River Lighthouse Society Board to use the County Office Building parking lot in the event there may be an overflow of parking at Long Wharf during the Choptank River Lighthouse Dedication event on Saturday, September 22, 2012 during the hours of 4:30-8:30 p.m. by a 5 to 0 vote. 

 

PUBLIC COMMENTS

In response to a question from Mr. Macinta, Councilman Newcomb confirmed that it was noted in the executive session summary at the beginning of the meeting that an individual was hired to fill a vacant GIS Specialist position in the Planning and Zoning Department.  

 

COUNCIL’S COMMENTS/ADJOURNMENT

At the request of Councilman Bradshaw, the Council agreed to forward the Town of Vienna’s request for assistance in obtaining grant funding for the purchase of an emergency generator to maintain the Town’s clean water supply in the event of an emergency to Steve Garvin, Emergency Planner, on behalf of Emergency Management to determine the availability of possible funds and grant opportunities.

 

Councilman Newcomb said the next County Council meeting will be held on October 2, 2012.